Calculating costs for tasks with multiple assigned reources

Simon Cowx

Hi,

I am using the following formula to calculate the effort costs for a task. It references a list of resources with allocated rates. For a task with one resource assigned, this work fine.

=[Effort (hrs)]@row * INDEX({Rates}, MATCH([Assigned To]@row, {Names}, 0), 6)

However its not good for tasks with multiple resources assigned. How can it split out each resource assigned to a task within the formula and then calculate the effort costs for each?. I know each resource name is separated by a comma.

Thanks

Simon

Itai Perez

Hey @Simon Cowx,

Can you please add some screenshots? It will help me understand the issue better.

Andrée Starå

Hi @Simon Cowx

I hope you're well and safe!

Can you share some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help.

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Simon Cowx

Sure, see below:

Simon Cowx

Rate card is below:

Itai Perez

Hey @Simon Cowx,

The only way I know how to do that is to use helper columns and have 1 name in each column, then the Vlookup will be able to find them.

@Andrée Starå has a lot more experience than me, he might have a solution.

Simon Cowx

Hi Itai, thanks for your reply, this has let me get to a solution, through also using a formula suggested in a previous thread. The formula below strips out the name from the resource list. In the case below, the second name in comma delimited list,

=IFERROR(MID([Assigned To]@row + ",", FIND("~", SUBSTITUTE([Assigned To]@row + ",", ",", "~", 1)) + 1, FIND("~", SUBSTITUTE([Assigned To]@row + ",", ",", "~", 2)) - FIND("~", SUBSTITUTE([Assigned To]@row + ",", ",", "~", 1)) - 1), "")

This works fine, but hopefully Smartsheet will provide a solution to pick out resource names a little more easily in the future!