At Risk column symbol formatting based on status of another column help

I'm trying to have my At Risk column automatically assign a colored symbol based off selected status in a Status column. This is my current formula I built off other users post:

=IF(Status@row = Not Started, "Red", IF(Status@row = In Progress, "Yellow", IF(Status@row = Complete, "Green")))

I'm getting the #UNPARSEABLE error after hitting enter. I am VERY new to SS and could really use some help. Thanks in advance!

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Accepted answers

Paul Newcome

You need to put quotes around all text strings in formulas to include "Not Started", "In Progress", and "Complete".

Paul Newcome

Try this instead:

=IF(OR(Status@row = "Complete", Status@row = "Not Applicable"), "Green", IF(OR([End Date]@row< TODAY(), Status@row = "Blocked"), "Red", IF([End Date]@row<= TODAY(2), "Yellow", "Green")))

All comments

Paul Newcome

You need to put quotes around all text strings in formulas to include "Not Started", "In Progress", and "Complete".

Brandon R

Well darn...that was a very simple fix to my issue. Thank you so much Paul! I'll do better going forward!

Paul Newcome

Happy to help. 👍️

Brandon R

Here's another one for you. If I wanted to also have it look at the date what would be the proper syntax? In other words, I don't want a red symbol to appear if I'm passed today's date and the status is Complete. The previous advice fixed my broken formula but I didn't account for a status.

Thanks again for your help!

Paul Newcome

I'm not sure I follow. Your previous formula was nothing but Status. What is your updated formula?

Brandon R

This is the new formula I tried and received a #UNPARSABLE error:

=IF([End Date]@row < TODAY() OR [Status] = "Not Started", "Red", IF([End Date]@row = TODAY() OR [Status] = "In Progress", "Yellow", IF([End Date]@row > TODAY() OR [Status] = "Complete", "Green")))

If the Status column shows Complete but that particular task End Date has passed then I don't want the symbol in Risk Level to be red.

Paul Newcome

Looks like your OR syntax is off.

=IF(OR([End Date]@row< TODAY(), Status@row = "Not Started), "Red", .....................

Brandon R

Would I have to list each status out the way you have like this:

+IF(OR([End Date]@row < TODAY(), [Status]@row = "Not Started"), "Red", IF(OR([End Date]@row < TODAY(), [Status]@row = "In Progress"), "Red", IF(OR([End Date]@row < TODAY(), [Status]@row = "Delayed"), "Red")))

Ideally I'm trying to create one formula in the Symbols column for each of these results on my SS:

If a task is not over due then the symbols should show:

Complete - Green
In Progress - Green
Not Started - Green
Blocked - Red
Not Applicable - Green

If a task is within 2 days of being due:

Complete - Green
In Progress - Yellow
Not Started - Yellow
Blocked - Red
Not Applicable - Green

If a task is over due:

Complete - Green
In Progress - Red
Not Started - Red
Blocked - Red
Not Applicable - Green

This formula was giving me some good results but still gave me a #INCORRECT ARGUMENT SET error:

=IF(OR([End Date]@row < TODAY(), Status@row = "Not Started"), "Red", IF(OR([End Date]@row < TODAY(), Status@row = "In Progress"), "Yellow", IF(OR([End Date]@row < TODAY(), Status@row = "Complete"), "Green", IF(Status@row = "Not Applicable"), "Blue", IF(Status@row = "Delayed"), "Red")))

And sorry for the late reply. I have been trying different formula configurations to no avail. Thanks again!

Paul Newcome

Try this instead:

=IF(OR(Status@row = "Complete", Status@row = "Not Applicable"), "Green", IF(OR([End Date]@row< TODAY(), Status@row = "Blocked"), "Red", IF([End Date]@row<= TODAY(2), "Yellow", "Green")))

Brandon R

I really got too complex with my formula didn't I? Thanks so much! That's exactly what I needed for my status column!

Paul Newcome

Happy to help. 👍️

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