Counting Children with different results creating different value if true values

Dan Kadushin

I'm using this formula:

=IF(COUNT(CHILDREN([PROJECT ID]@row)) > 0, IF(COUNTIFS(CHILDREN([Task Completed]@row), 1) = COUNT(CHILDREN([PROJECT ID]@row)), "Complete"))

And it's working the way I need it to for the "Complete" status, as it's comparing the number of child rows to the number of times the "Task Completed" column checkbox is ticked and if they match then I'll get a "Complete" status in the box. I'm wondering if there's a way to write another portion in the same function that if the number of child rows counted in this part "IF(COUNTIFS(CHILDREN([Task Completed]@row), 1)" could equal the total count of child rows MINUS 2. The way the sheet is set up, there are a number of subtask child rows under each parent project row, but the last two child subtasks are the "closing" tasks, and the user wants different statuses for when the first 11 subtasks are completed (="In Closing") and when the last two tasks are checked off (="Complete"). Is this possible?

Another note - the Status column and the checkbox columns are separate columns.

Paul Newcome

Try something like this:

=IF(COUNT(CHILDREN([PROJECT ID]@row)) > 0, IF(COUNTIFS(CHILDREN([Task Completed]@row), 1) = COUNT(CHILDREN([PROJECT ID]@row)), "Complete", IF(COUNTIFS(CHILDREN([Task Completed]@row), 1) = COUNT(CHILDREN([PROJECT ID]@row)) - 2, "In Closing")))

Paul Newcome

Try something like this:

=IF(COUNT(CHILDREN([PROJECT ID]@row)) > 0, IF(COUNTIFS(CHILDREN([Task Completed]@row), 1) = COUNT(CHILDREN([PROJECT ID]@row)), "Complete", IF(COUNTIFS(CHILDREN([Task Completed]@row), 1) = COUNT(CHILDREN([PROJECT ID]@row)) - 2, "In Closing")))

Dan Kadushin

Perfect, thanks Paul!

Paul Newcome

Happy to help. 👍️