Update on 03/25/2024: Phase 1 of the asset ownership changes is now available for all customers. Hi Community, Currently, core Smartsheet assets (such as sheets, reports, forms, and dashboards) are owned by individuals in a plan. However, the current ownership model can create friction when key stakeholders or asset owners leave the plan or organization. In order to combat this, we are making some changes to improve the experience of SysAdmins and end users by moving the ownership of assets from the individual to the plan level. We will be launching these changes in multiple phases. In the first phase, we will upgrade the permissions of Admins on a core Smartsheet asset to that of an Owner and introduce a new Plan Asset Admin role. Future phases will involve the deprecation of the “Owner” permission on core Smartsheet assets, sometime in 2024. More details will be provided in the coming months. These changes will impact all users in all plan types in the Commercial US and EU instances of Smartsheet. Learn more about these changes. You can also stay informed by subscribing to receive product release updates for curated news of recently released product capabilities and enhancements for the platform of your choosing, delivered to your inbox. As new releases occur, you will receive a weekly email with news of what's released every Tuesday. Cheers, Lekshmi Unnithan The Smartsheet Product Team

Hi Everyone, Thanks again for your patience and feedback. We wanted to provide an update with Asset Ownership and the initial launch. We launched on Wednesday but unfortunately we discovered additional issues with the Asset Ownership changes around multiple deactivated admins on an asset and decided to roll back the release. We are working on a fix and will update the community when we have a new launch date. The release will contain the changes we originally listed: Introduction of the new Plan Asset Admin role Enabling Admins on an asset to have the same permissions as Owner (rename/delete) Updating the Access Request notification flow to Send access request to owner and admin(s) If owner is deactivated and no admins exist, send to Plan Asset Admin If no Plan Asset Admin is assigned, send to SysAdmin If you have admins in a workspace or on an asset, they will get the access requests notification. This is to ensure the requests are going to people who are managing the asset and the requests aren’t bottlenecked on an individual person. It helps solve the issue when the owner is no longer at the company or on vacation and the access requests are not fulfilled. If you have current Admins who should not be approving access, we recommend lowering their access level to be Editors. We are also looking at introducing a new permission on assets between Editor and Admin that may help in the future. This was hinted at in the following blog that also talks about some of the new features that are also coming. For those who ran into issues with their dashboards, this was a separate issue that happened around the same time. The details are here for those who are interested.

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Changes to asset Admin permissions and new Plan Asset Admin role, now generally available!

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MHalvey ✭✭✭✭✭

04/05/24
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@Marlana K. @Stu Benoff - I heard the same thing from Engage last year, I believe they mentioned something around 1,000,000 rows per sheet. It might not @ker9 quantity but it's still a major increase.
@ker9 - Thanks for confirming the asset requests with support.

Michael Halvey
"Strive for Progress, not Perfection."
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Changes to asset Admin permissions and new Plan Asset Admin role, now generally available!

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