Add feature to archive a workspace (without breaking any references within or outside the workspace) so that it is either moved under Archived folder or through appropriate implementation is hidden from other workspaces (but can be accessed if needed)
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I would like to have a way to archive items that I want to be able to refer back to but not have on my active work spaces to lessen clutter. I created a folder for individual sheets to go into but can't do that with workspaces.
Being able to archive workspaces so it's removed in the sidebar without removing access to the members would be really helpful!
Would love to be able to mark a sheet as "complete" in the sheet summary and then the sheet automatically gets moved to an archive folder or a completed folder.
I agree being able to archive or hiding workspaces with completed projects from your default view would be fantastic. Or adding a filter to the workspace view so you could create and save filters as needed to show only workspaces desired. As others mentioned in the comments, this need is growing as workspaces are created per project or group of projects since you cannot grant access to folders in a workspace only sheets or at the workspace level and there are different people that need access based on project. Also the way we use smartsheet, it does not make sense for all to have a license so we cannot use the workapp option to separate access.
Feature Enhancement Request: Bulk Backup and Export for Smartsheet Workspaces
I would like to propose a feature enhancement for Smartsheet's backup and export functionality. Currently, administrators must manually back up and export each workspace separately, which is extremely time-intensive, especially for organizations managing multiple workspaces. To improve efficiency, I suggest adding a Bulk Backup and Export feature that allows administrators to select multiple workspaces and back them up simultaneously. This would streamline the backup process, reduce manual workload, and enhance data security by ensuring that all critical workspaces are efficiently archived with minimal effort. A scheduled or automated backup option would further improve usability, helping teams maintain a reliable record of their Smartsheet data.
Instead of having to select/setup backups for each workspace or sheet, could we select multiple worskpaces (or all) and have the actions available to setup backups.
Reason is we want ALL sheets/data properly backed up and current process has extra steps which means some workspaces/sheets might not be setup properly for backups.
I agree! I have enough finished projects that my list is cluttered. It's hard to distinguish between current projects and those that should be archived when I need to access information quickly. It would be especially great if the archive could also have a folder system for organizing/sorting past workspaces.
There seem to be a lot of requests for proper enterprise backup. As an admin for a company using Smartsheet, it is critical that we have the ability to backup all sheets/workspaces for our account.
+1
Have you submitten an idea for this?
Hi @Paaamy , our team has built a backup app for Smarthsheet which might be exactly what you’re looking for. It offers daily, automated backups of all your Smartsheets, one-click restores, historical versioning, smart alerts, Google Drive sync, and enterprise-grade security (SOC 2, GDPR)
You can find more info here: https://www.probackup.io/backup/smartsheet
Disclaimer: I am co-founder of ProBackup
Yes It is quite frustrating to have to remember to request to do this on all workspaces.
Right now, you can only create folders within workspaces. However, we use our workspaces to manage each client, and it would be great if we could create an archive folder to move old workspaces when we're done with them. It would help us keep our workspaces organized.
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