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Browse vs Workspace view
When I open Browse - I would like to be able to see EVERYTHING in all Workspaces. Having two different views is ineffective and not industry standard. If I click on a Workspace - the Workspace option does not appear in the left panel until I click on a file/object with in the workspace. Why? Also, being able to see Dynamic…
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Display grid owner on file properties
Add grid owner to the file properties pop-up. It is confusing to see creator and assume it's the owner. Can you display both?
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Sheet Not Showing in Automation Search
I've been given Admin access to a work app that the owner would like to have linked via a copy row automation to my workspace, but when I try to search for the sheet, nothing is coming up. I've tried refreshing, waiting a few minutes to see if it hadn't indexed yet, all without luck. Any ideas?
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File Library - thoughts
Before File Library, we set up our workspaces by Department - for example our Graphics and Merchandising Department work together so the folders that belong to all of Merch and all of Graphics Team are in one Work Space. Now that we have File Library, this doesn't really make sense if I want to use it for example a Library…
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How to Share Single Workspace Folder?
I have a workspace that I created with two subfolders. A user needs to have access to only one of them but when I have that folder selected, I can only share the entire workspace with them. Is there a secret way that I can share the parent folder and ensure that any new files created will be shared with the same people? I…
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Need ability to clone and export/import Document Builder PDF template mappings
As it stands, when I clone a workspace folder, the automations are copied to the destination, but Document Builder PDF document mappings are not. As such, cloning a workspace folder/sheet results in an incomplete solution, and requires PDF document mappings to be recreated manually. We have some complex PDF template…
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Permissions added for a user without a license aren't taking
I have a user that doesn't have a license, but needs Viewer permissions to a workspace, and some Editor permissions for specific reports. When I set this up in the past, it worked great, but today, it's not working any longer. Has something changed around how permissions are supposed to be setup?
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Replacement for Workspace and Sheet Sharing Reports for System Admins and Workspace Owners
Recently SmartSheet removed the Workspace Sharing Report as a viable option to audit workspaces and sheet shares. This impacts our auditing process heavily as it would now require an auditor to or Workspace owner to manually check each and ever entities file sharing tab to assure no one inappropriately shared out…
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Sheet Vs Workstream permissions to external users
Hello, My non-profit has some auditors in the office today and they are reviewing some of our project plans as part of the financial audit. To be most efficient I have been asked to give them access to a particular project sheet. However I can't see to be able to share an individual sheet (the 'share' button is greyed…
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Orphaned Workspaces and Assets
If and when a plan user leaves, there needs to be an easy way for an Admin/Plan Owner to re-assign the Owner of a workspace or an artifact. Currently, I have to submit a ticket to get the workspaces corrected (nothing I can do on my own) and if it is an asset, the process is even more challenging. If someone leaves your…
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I'm an Admin, why can't I delete an workspace or any of the sheets saved in that workspace?
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Implications on performance by keeping 40+ Workspaces
Hi I'm planning to start storing and processing most of my clients' data from within my Smartsheet Business account (i.e., a separate workspace for each client to ensure data privacy, leading to approx. 30 to 40 workspaces, and gradually even more in the next 2-3 months). My clients have different services requirements (I…
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Lost Owner Access to Workspace I Created, but Can't See Current Owner
Hi, I created a workspace some time ago, but recently my access changed (now viewer) and I can no longer manage or edit the content. I also noticed that the Owner field is blank (doesn't load), so I can't identify who currently owns it in order to request access. Is there a way to recover ownership or at least view who the…
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Not sure how to create a blueprint source folder
Our team has a project that uses Control Center and Blueprint, and I'm watching the learning videos so I can understand and support the work. I'm working through the Introduction to Control Center resource, and I'm stuck on the very first step (!). The instructions say to begin by creating a blueprint source folder and to…
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Capability to quickly grab Folder/Sheet Property Info from Workspace Panel
I often have to grab Folder URL when I'm working on projects. (It helps to not grab each reports/sheets URLs when I have lots to reference to several reports/sheets. Since we have so many, I usually try to locate the sheet/report to find out where they exists, then I have to back track where they are in "Browse" mode. If I…
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Do you use Brandfolder Workspaces and/or the Brandfolder/Smartsheet integration?
I work in Marcom at a university and am starting to use Brandfolder Workspaces to better organize our ad campaigns. I understand the basics but would love to hear how others in higher ed are using them. My goal is to create a single source of truth for campaign assets, but since we already use Smartsheet to track projects,…
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Group Management-Adding new member issue
Is there anyone else also experiencing same issue as mine? I added new members to an existing group management so it is easier for them to access the available items we have on the workspaces designated for the organization. However, the next day, they would be kick out to the said group and I have to add them again or…
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Looking for Template Ideas: Grant Scoring Workflow with Reviewer Restrictions
Hi Smartsheet Community, We’re working on a grant application scoring process and looking for advice on templates or structure that could help streamline our setup. Here’s what we’re working with: Total applications: ~50 Reviewers: 6 in total Each application: Reviewed by only 3 assigned reviewers Scoring: 8 scoring…
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Hide Rarely Used Workspaces!
I know this is not a 'new' idea as many have already complained about this, but please allow us to hide Workspaces that are rarely used. I am the company Admin and have set up a ton of Workspaces for others (before the User Subscription Model forced everyone to have a license) and now that I can't add a sheet to 'My…
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Can others share into a Workspace where I am the owner?
I am creating a scheduling workspace that has 50 PMs. When one of the PMs need to create a new schedule, do I have to be the individual to create since it is in my workspace and should be placed in a specific folder for reporting? Or can they save into a named folder in the workspace?