Work with Flow - McLaren Formula 1 Story

Arsineh

Smartsheet Community members from around the world are using Smartsheet in ways that allow them to reduce friction, quiet distraction, and Work With Flow.

When individuals or teams Work With Flow, they work in a way that is efficient, intuitive and empowering. Rather than getting bogged down by complexities, they find rhythm. Being a Smartsheet customer means powering your flow with a simple, flexible platform, where even complex, high-stakes projects become clear, manageable, and surprisingly simple.

For the McLaren Formula 1 team, a successful car starts with over 14,000 meticulously crafted parts, perfectly tracked with Smartsheet. From engineering to production to assembly, AI-powered workflows help bring every piece together seamlessly. With every part in place and every team member connected. 

McLaren is just one of many customers achieving amazing results with Smartsheet—and we know you have a story, too. Tell us how you use Smartsheet to Work With Flow by sharing in the comments below, and we’ll thank you with a special badge for your Community profile.

https://youtu.be/58fJVbxnbYU

Monique Odom-Stearn

Smartsheet is absolutely my tool-of-choice for helping people and teams make their processes more efficient. Using Smartsheet I've helped streamline intake processes, project management plans, team workflows, and more. Currently, I'm working on a team that oversees a portfolio with hundreds of projects, and we use Smartsheet every day to manage data, give project insights, and make sure our PMO org can Work With Flow.

Deanna Vandermeer

Smartsheet is hands-down and 100% my favorite platform for the work I do. Thanks to this amazing tool, I have been able to build out many, many processes and solutions that not only assist me with managing everything within the departments I work for but also improve the type of support I am able to provide to the many departments. My solutions also provide our team members with the greatest gift of all, which is "TIME."

Now that folks from other departments are starting to see the power of what Smartsheet can do for them, they are coming to me to help them with building their own projects, which is a huge win. Smartsheet truly is the main driving force that is keeping our work aligned and efficient and, therefore, keeps us on track so we can continue to have our "Work With Flow" moments. Smartsheet is truly a game-changer for us!

Paul.Woodward

This is an amazing story! I love Smartsheet! I was just telling someone the other day, I dont know why I drank the Smartsheet Kool-aid but I am so glad I did! This saves my clients countless hours, and even myself too!

Julia L Rumburg

As a seasoned consultant, I'm electrified when our clients discover their flow with Smartsheet! The upcoming AI visualization tools that translate simple questions into powerful charts instantly reveal insights they never knew existed in their data. I'm particularly excited about the new AI-driven automations that will empower anyone to master complex workflows without technical expertise.

That moment when scattered processes transform into a harmonious symphony of collaboration? Pure magic. That's what Working With Flow means to me – watching people's faces light up when they realize they've reclaimed hours of their day for work that truly matters.

Protonsponge

My largest Smartsheet build to date, has been the development of a Life Cycle Management solution, integrating contributions from our Cross-Functional Project Teams, Regulatory Department, and Supply Chain Organisation. This initiative provides outputs that empower our product teams to better anticipate impacts on the supply of our pharmaceutical products due to regulatory filing and approval updates.

The solution leverages a PMO reporting structure, Data Shuttle, Data Mesh, and the Control Centre to consolidate outputs from various functions into data-rich, meaningful dashboards. Working with Flow allows us to connect contributions from numerous functions effectively, while also harnessing system data to ensure our product teams are well-positioned to maintain a seamless supply of our pharmaceutical products.

Monicacraven

We like to use automations and update requests to make sure intake is handled in the right order and in a timely fashion.

Ray Lindstrom

I work with flow any chance I can to build solutions and create efficiencies within them. From requesting updates and alerting people to moving, manipulating, and shuffling data around; my aim is to not only succeed in the development of my solutions, whether simple or complex, but also to ease the administrative burden of others as much as possible.

mcullen

I use Smartsheet to Work With Flow by creating streamlined processes that keep my team aligned, organized, and efficient. The flexibility of Smartsheet allows me to centralize all project data, automate repetitive tasks, and customize dashboards that give everyone instant visibility into progress.

With the help of AI tools and automation workflows, I can eliminate manual follow-ups and ensure tasks move forward without bottlenecks. Whether I’m managing timelines, tracking inventory, or collaborating with cross-functional teams, Smartsheet gives me the clarity and control I need to keep everything flowing smoothly.

It’s become the backbone of our operations—less chaos, more clarity, and a lot more flow.

Marlana K.

We use Smartsheet to Work with Flow by creating solutions that streamline processes. These solutions could be a single department or cross department solutions. We are decreasing the dreaded email threads and back in forth through automation. We have showed value in the Smartsheet Product by tracking hours saved through our solutions. 2024 we had an overall total of 2153 hours saved.

kelceyg

I love looking processes I can automate within my organization, and Smartsheet makes it so easy! Utilizing Smartsheet's automation tools, we are able to streamline processes, which reduces email clutter, human error, and increases productivity.

Paul Newcome

I have worked with flow in every way that I can. From streamlining processes and creating efficiencies for clients, for the company I work for, the business that I own, and even my personal life, I have as much as I can in Smartsheet. The various add-ons increase the flow exponentially. Between Dynamic View, Bridge, and some creativity, there is very little that can't be done.

Sam_Harwart

Smartsheet is the best tool to take the friction out of business processes and make things flow. Our entire business runs on Smartsheet and we built processes that streamline operations for our clients as well.

Pauline J

We work with flow constantly — Smartsheet is a great platform for data collaboration. I use it to track all of our regulatory requirements, their status and continuous monitoring (hundreds of sheets) and our Quality Management System as well. Automations make everything easier — people can concentrate on their job, and not have to spend a lot of time managing update tasks. Another really helpful system is our accounts payaboe approval system — it's cut down on a lot of overhead time for accounting and for managers to approve vendor invoices. Love love love our Smartsheets!

VBAGuru

I will admit that when I started using Smartsheet, our company did not use it in a great way that had much flow. But that certainly was not the fault of Smartsheet. In my builds, I am able to create a single point of contact for projects (Dashboards) where all necessary information and tools are provided. This information is then surfaced for leadership through their single point of contact.

The reduction in time for project set up, locating tools, visualizing data and creating presentations all through utilizing automations and data linking has transformed the PM cycle, eliminating data duplication and data management. Working with Flow involves both the Flow of Data and the Flow of Work.

Ipshita

Smartsheet's enormous progress in project management has made our work simpler and more efficient, streamlining workflows and team collaboration. Its intuitive interface, cloud-based solutions, and various views (like Grid, Gantt, Card and Calendar) that we frequently utilized for regular project tracking are now upgraded by Table, Board and Timeline views that has brought unthinkable transformations and remodeled our rationale for project work. I also want to highlight the inclusion of premium apps in our existing plan has opened a whole new world for us to experiment with and has revolutionized our capability in organizing projects. I love the flow we have achieved in smoothening out our existing processes with the amazing new templates from the Smartsheet home directory that pave way for breakthrough intelligence. I am now using control center to create the blueprint for an upcoming project and know for sure that it's going to be an imperative step for our future projects.