Solution for disappearing data due to archiving

Mary L Smith

I am looking for an option to be able to copy data from a column that is using and Index/Match formula to pull in the data. This data will disappear once the original location is archived. Columns A and B have an Index/Match formula pulling the data from a variety of other sheets. I would like to capture that data so I don’t lose it.

Is there a way to copy this information from columns A and B into the Saved columns so that when the data in A and B is removed due to another archiving formula in the original sheets, I can have a copy that will not disappear as well? Any suggestions would be helpful.

Thanks for the help,

Mary

Andrée Starå

https://community.smartsheet.com/discussion/139135/solution-for-disappearing-data-due-to-archiving

Hi,

I hope you're well and safe!

1️⃣ You could use cross-sheet formulas combined with either a VLOOKUP or INDEX/MATCH structure to connect the sheets, and when you update the source sheet, it will reflect on the destination sheet.

2️⃣ Another option would be to use so-called helper sheets. In short, copy the row to a helper sheet, use my previous method to get the values you need to another helper sheet, and then copy/move the row from that sheet to the main destination sheet.

To connect them row by row, you'd use an Autonumber Column in the Source sheet and add a so-called helper column to manually add the row ID on as many rows as you need in the Destination sheet.

Would that work/help?

I hope that helps!

Be safe, and have a fantastic day!

Best,

Andrée Starå | Smartsheet Expert Consultant & Partner / CEO @ WORK BOLD

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