Using COUNTIFS with CONTAINS as a Criterion

I have a multi select list column in Sheet 1, containing campuses. In sheet two I am trying to get a count of how many times each campus is listed in the campus column in sheet 1. Here is my current formula:

=COUNTIFS({Event Campus}, CONTAINS("Cypress", {Event Campus}))

The results are always "0" for each campus.

Given that the campus column in sheet 1 is multi select, I can not use just a text string for the criterion in the COUNTIFS formula (this would only count the instances where only the text string is listed in the campus column in Sheet 2).

Thoughts?

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Accepted answers

Paul Newcome

Try this:

=COUNTIFS({Event Campus}, CONTAINS("Cypress", @cell))

Paul Newcome

Your report filter is "in the next 90 days", but your formula is "more than 90 days in the future". Try adjusting your formula like so:

=COUNTIFS({Approved Event Date}, AND(@cell >= TODAY(), @cell <= TODAY(90)), {Catering Services Response}, CONTAINS("Yes -", @cell))

All comments

Paul Newcome

Try this:

=COUNTIFS({Event Campus}, CONTAINS("Cypress", @cell))

Brian McElligott

Thanks Paul. I don't think I understand the details of the @cell component in a formula. The formula works now but I have some learning to do.

Thanks again.

Paul Newcome

Happy to help. 👍️

@cell basically tells the formula to take the previously established {Range} and evaluate it on a cell by cell basis.

Brian McElligott

Hi Paul,

I have another formula issue with the same components (Contains, and @Cell). When I create a filter / report, my results are as expected (count of 3, or 3 rows returned). When I write the following formula, the result is "1".

Independently, if I look for the first range/criterion, 3 is returned. If I look at the second range/criterion separately, 6 is returned.

Here is the formula where both ranges/criterion are together but 1 is the result.

=COUNTIFS({Approved Event Date}, @cell >= TODAY(+90), {Catering Services Response}, CONTAINS("Yes -", @cell ))

Thoughts?

Paul Newcome

Are you able to provide a screenshot of the report filters?

Brian McElligott

Here is a screen shot of the report filters:

Paul Newcome

Your report filter is "in the next 90 days", but your formula is "more than 90 days in the future". Try adjusting your formula like so:

=COUNTIFS({Approved Event Date}, AND(@cell >= TODAY(), @cell <= TODAY(90)), {Catering Services Response}, CONTAINS("Yes -", @cell))

Brian McElligott

Yep, that totally worked. Studying the @cell and the AND components now. I appreciate the learning!

Paul Newcome

Happy to help. 👍️

Irtaza

@Paul Newcome we meet again lol. I need your advise on the date formula subject. What I am trying to do is that I would like text within the cell to be highlighted. If the end date is 7 days away; it should be highlighted as "Yellow". If the end date passes; then it should be highlighted as "Red" but I would like to use the "% Complete" column and status column to support that formula. how would i be able to do that? Please any help or guidance will be much appreciated.

Paul Newcome

@Irtaza It would depend on the logic you want to use to incorporate the Status and % Complete.

Irtaza

@Paul Newcome thanks Paul for replying; is there an example of the formula you can provide please. I would really appreciate that.

Paul Newcome

@Irtaza I cannot provide an example formula without knowing what your logic is. There are so many different ways to incorporate status and percent complete in relation to a date, I would need more input from you before I could provide anything. And depending on your exact requirements, you may not need a formula. You may be able to accomplish it using just conditional formatting rules.

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