Work with Flow - A Space Story

Hi Community,

The previous edition of our Work With Flow series was packed with smiles all around — it was truly inspiring to see how you’re using Smartsheet to bring joy to your workplace! Now get ready, because we've got another great story coming your way.

When individuals or teams Work With Flow, they work in a way that is efficient, intuitive and empowering. Rather than getting bogged down by complexities, they find rhythm. Being a Smartsheet customer means powering your flow with a simple, flexible platform, where even complex, high-stakes projects become clear, manageable, and surprisingly simple.

At the crossroads of vision and precision, a leading space agency transforms ambition into reality. Driven by the power of Smartsheet, by coordinating teams and tracking vital components, AI enabled workflows help every mission stay on course. Obstacles become streamlined pathways, empowering these pioneers to turn missions into milestones.

Now let's turn it back to you! In the comments below, share how Smartsheet helped you turn an ambitious vision into a reality, and you’ll earn the Work With Flow badge for your profile.

https://www.youtube.com/watch?v=_1Kt7Glpb5o

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Comments

Pamela Clapp

At the start of the pandemic our healthcare system learned really quick they had to find a way to redeploy teams to the area's with the most critical needs. I got called in weekend one as a PM to start working in the ICU just to watch people put on and take off protective gear.

I was called in after a 12 hour shift in the ICU to help solve the problem of how we operationalize a redeployment center. When I walked in we were looking at excel documents, data being in different systems, unable to work together, no reporting, and so much more.

Our team used Smartsheet to help create a workflow and system of gathering information from front line leaders that would then lead to real work for colleagues to do. All in real time.

kowal

Well actually Smartsheet changed my professional life by 180 degrees.

After being IT PM for 15 years in 2019 I put my hands on Smartsheet and it made such a great impression on me of what can be done and how little cant be done that I decided to quite my work as PM and transition slowly to PM Solutions. Now 3 companies later I purely do Smartsheet solutions so it was ambitious plan but the job is so much nicer and rewarding.

Wilen FL

I've built multiple projects leveraging nearly every aspect of Smartsheet’s capabilities — projects that previously required custom systems built by our App Services development team. With Smartsheet, I’ve been empowered to deliver solutions that were once unimaginable or would have taken months to develop.

Some of these projects started as simple Excel files. Now, they’ve evolved into dynamic, organic, near self-sufficient workflows that connect and communicate across every branch of the organization. Collaboration has increased exponentially, and the user-friendly nature of the platform has driven higher engagement across teams.

Smartsheet feels like a blank canvas of possibility. When it comes to building solutions, the question is no longer “Can it be done?” but “How do I want to do it?” It's both challenging and rewarding — because you see real results. Watching a project evolve from idea to development to deployment, and hearing users say it’s improved their daily work, is incredibly fulfilling.

RRBaker

I am beginning to use automation more and more such as fill in information based on other dataset within same sheet - looking forward to enhance our experience with workflows and automation!

Cayla Davis

I've created several projects from Smartsheet, and also utilizing the Dashboards to create a creative way to display content to exec leadership that is clean and user friendly. Instead of handing them an excel document, we're able to display nice graphs, and easy content for them to read. I agree with @Wilen FL, Smartsheet is both challenging and rewarding, i get such a high off of trying to figure something out, and then finally achieving it and building something beautiful. In other words, i am OBSESSED with Smartsheet!

Thanuja kedila

My career and my eduction thee is lot of difference done Bsc Home Scien, MBA internship in marketing sector now Its been 2 years i started career as Smartsheet developer, When i Started I was unaware of this tool smartsheet now i am creating tracker form report dashboard in this using complex formula control center every day for each new task creating solution is interesting and gives in depth knowledge of tool

SteCoxy

During Covid, Smartsheet was incredibly valuable to my organisation. As the product owner of Smartsheet for my organisation, I was tasked with helping teams to continue collaborating whilst we were all working remotely. By onboarding colleagues onto Smartsheet, it allowed continuation and enhancement of workflows. I also helped set up a staff skills database, which enabled our HR department to be able to distribute and organise colleagues around the organisation where they could be best used. In addition, I was able to configure a Covid declaration solution for the organisation that allowed safe return to the office.

Isis T

@kowal I have the same plan. Currently spending every free moment I have learning as much as I can.

Naeem Ejaz

Smartsheet helped me transform a scattered, manual project tracking system into a centralized, automated powerhouse. With dynamic dashboards, automated workflows, and real-time collaboration, what once felt like a chaotic process became a streamlined flow. Our team now has visibility, accountability, and the confidence to deliver complex projects on time. Smartsheet turned our ambition into an actionable, scalable reality!

Jacob A

The ease at which Smartsheet can be deployed transformed info gathering for field operations for my team. We were able to gather what we info we need and transformed them into meaning reports and dashboards for leadership to view and make informed decisions from.

The dashboards were so informative that it made my team get more task and we joking said to ourselves, the reward for a task done well is more task. We certainly got more task. Thanks to Smartsheet, my every member of my team is a superstar.

mcullen

I’ve always loved finding ways to make things easier for others. Once I committed to learning Smartsheet, I was able to do just that—across multiple teams and processes. It’s been a game-changer in helping me turn ideas for improvement into real, working solutions. I’m always looking for ways to streamline and enhance what we already do, and Smartsheet has made those improvements not just possible, but sustainable.

melissalk

When I started my current job, my first priority was to re(learn) Smartsheet and take the project management process to a whole new level. They were using Smartsheet but in a very basic way. My manager knew improvements were needed but, when running a small business, it can be tough to find the time to put backend structure in place. That's where I came in. I looked at several solutions with my manager and the PMO template was the best option. Again, being a small business limited us in several areas. After several months of drafting, testing, and implementing we are now successfully using our PMO workspaces for our clients. We now have separate schedules for all components within a client's project (instead of the all-on-one schedule they were using before) which allows us to better track baseline and variance, informative internal & external dashboards, and multiple reports that are reviewed weekly. It's definitely improved our PM process and engagement and awareness within the team.

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