Can Dynamic View help reduce Business subscription costs for 200+ users? Is it included in the Business plan?

Question

Hi everyone,

I'm looking for advice on how to reduce our Smartsheet subscription costs.

Our organization currently has 200+ users, and at the moment we're paying for licenses for everyone because they need to:

* Update row statuses
* Edit assigned records
* Upload attachments
* Add comments
* Complete their assigned tasks

However, only one person (me) is responsible for:

* Creating and maintaining sheets
* Building dashboards
* Creating automations
* Managing reports and workspaces
* Administering the overall Smartsheet environment

I recently heard about Dynamic View and I'm wondering if it could help us reduce licensing costs.

My questions are:

* Is Dynamic View included in the Business plan, or does it require a separate premium subscription?
* Can users without a paid Smartsheet license update rows, upload attachments, and edit only the records assigned to them through Dynamic View?
* Has anyone successfully reduced licensing costs by using Dynamic View instead of giving every user a paid license?
* If Dynamic View isn't the right solution, what is the most cost-effective licensing strategy for an organization with 200+ users where only one person builds and manages everything?

I'd really appreciate hearing how others have handled a similar setup. Thanks in advance!

Ankesh · Answer

* Dynamic View is a paid add-on, not included in Business or Enterprise. It starts at $125/month. Only bundled in the Advanced Work Management tier.
* Yes. Editing through Dynamic View does not trigger provisional membership under the current USM model. Users can edit their assigned records without needing a paid seat. More detail here: https://community.smartsheet.com/discussion/comment/487888
* Yes, widely used as a cost-reduction strategy post the USM changes. One add-on subscription replaces individual paid seats at scale. Pointers here: https://community.smartsheet.com/discussion/142081/how-to-set-up-dynamic-view-under-new-usm-plan-so-users-arent-shared-to-the-source-sheet
* Smartsheet Forms, Update Requests, or Power Automate writing to Smartsheet on behalf of users. All keep your 200 users off paid seats entirely.

Hope it helps. Happy to answer any follow-up questions.

Thanks

Ankesh

Andrée Starå · Answer

https://community.smartsheet.com/discussion/147290/can-dynamic-view-help-reduce-business-subscription-costs-for-200-users-is-it-included-in-the-business-plan

Hi,

I hope you're well and safe!

Please see my answers/comments to your questions below.

* Is Dynamic View included in the Business plan, or does it require a separate premium subscription?
[Andrée Starå] It's a Premium App and not included in the plan.
* Can users without a paid Smartsheet license update rows, upload attachments, and edit only the records assigned to them through Dynamic View?
[Andrée Starå] Yes.
* Has anyone successfully reduced licensing costs by using Dynamic View instead of giving every user a paid license?
[Andrée Starå] Yes, and I've helped many of my clients with just that.
* If Dynamic View isn't the right solution, what is the most cost-effective licensing strategy for an organization with 200+ users where only one person builds and manages everything?
[Andrée Starå] Dynamic View is the best solution, but another option could be Update Requests.

I hope that helps!

Be safe, and have a fantastic day!

Best,

Andrée Starå | Smartsheet Expert Consultant & Partner / CEO @ WORK BOLD

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