Multiple people assigned to one task

jfilut

If I have multiple people assigned to a task, could I create two "assigned to" columns (each with a slightly different name) and still use the notifications and reminders without issue?  That would prevent me from having to create two duplicate tasks when I want to assign to multiple parties. 

Chris McKay

Hi jfilut,

If all you are wanting to do is send notifications out, then yes that will work.

This will, however, prevent you from using the (very limited) resource management capabilities in Smartsheet.

Kind regards,

Chris McKay

Andrée Starå

Hi,

Yes, assigning multiple people to a task is now available.

Please see the attached link/screenshot for more information.

https://help.smartsheet.com/articles/518335-assigning-people-to-a-task

I hope this helps you!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

--

Hi all,

We're pleased to announce that you can now quickly & easily assign tasks to multiple people. To do so, check the new "Allow multiple contacts per cell" checkbox in any contact column. The cells in that column will then allow up to 20 people to be added.

You can still leave that option unchecked when you only want a single person to be assigned to a task at a time.

Adding multiple contacts to a cell is useful not only for assigning people, but also for other scenarios where you want to associate multiple stakeholders with a row. For example, you might want those people to receive notifications when the row changes, or you may want them to appear in reports and filters.

For some projects, you may want to add 2 contact columns: one for the primary owner, and another for additional team members.

We welcome you to try it out and let us know what you think.

- Daniel