PMO portal and multiple projects management

ALAIN-STEPHANE

Hi every one , 

One of my duty is to centralize and ensure the delivery of projects I have been assigned to design a PMO to manage multipke projects initiated by my company . 

I manage about 100 projects annually , and I have been authorized to  a PMO to optimize the management of the company projects . There as six project managers under my responsibility whose I assign projects . 

I usually use EXCEL to track the projects , asking each projet mamanger the status of their projects , and compile information in a spreadsheet that I send to my supervisor on a regular basis . I manage projects documents ( RAID logs , project brief , project charters , meetings minutes , etc ) on MS WORD , and I have to create folders to archieve them . 

My challenge regarding SMARTSHEET today are the following : 

1 ) Create an appealing visual interface ( portal ) so that some specific stakeholders ( project managers , project board , top management ) can get access , work on , or visialize some sheets , reports or dasbord acoording to their authorization level . 

2 ) Track projects individually by sending update requests to project managers on a regular basis ; 

3 ) Set appealing  individual project dashboards if nevessary and  profoflio dashboard ; 

4 ) Manage project documents  ( RAID logs , project brief , project charters , meetings minutes , etc ) so that they can be retrieve and update easily .

I need som ideas before starting and If there is some existing templates , It will be very interesting for me .

Thank you in advance . 

Andrée Starå

Hi Alain-Stephane,

Have you looked at the templates in the Solution Center because they can be a great help to get started?

If you have a budget for external help, I'd happily work with you and help you with setting up a solution.

Let's start with a free discovery call. How does that sound?

Please e-mail me at andree@getdone.se and well take it from there.

Have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Mike L.

I have to say I struggle with the same problem.  I know what I need to do and I have access to smartsheet enterprise but how do I get there?  I would really love to see the Smartsheet staff do more to highlight the accomplishments of experienced end users in a "case studies" section of their website. Programmatic design flaws aside, this community is a great source of information however you don't always know the questions you need to ask to get the right answers.  And answers to a specific question don't really address the over all need for assistance in design. I know I setup over a 300 smartsheets initially and I'm still finding sheets where I need to make adjustments for data type mistakes I made when setting them up. 

So yes I'm also interested in designing a solution that addresses items 1-4 listed in the original post but I have no budget or support from senior management. 

SharonR

I am having the same issues.  But probably on a smaller scale.  I would like to know what the solutions for point 1 - 4 is. 

 

 

ALAIN-STEPHANE

Noted ANDREE . 

Give me the time to put ideas in place , then I will email you .

Regards .

Andrée Starå

Of course, take your time!

I look forward to continuing the discussion.

Have a fantastic week!

Best,

Andrée

Andrée Starå

Hi Alain,

How did it go? Did you get something set up?

Have a fantastic week!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Andrée Starå

Hi Alain,

How did it go?

Best,

Andrée

ALAIN-STEPHANE

Hi Andre .

I found pretty interesting templates in the solution center .

Currently I am completing the work .

I will keep you posted .

Andrée Starå

Excellent!

Let me know if I can help in any way!

Best,

Andrée