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Recurrent update request for whole sheet

Chris Winfield
Chris Winfield ✭✭✭✭✭
edited 12/09/19 in Archived 2016 Posts

Update requests used to have a feature that would allow recurrent emails to be sent requesting an update to a whole sheet. This was really valuable for me running the programme office because I could give the project manager responsible for each sheet an automated prompt with a link to review and update their porject.

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Since the update requests changed to use forms this feature has been removed, and the "single-form-per-row" update style is entirely impractical for more than a couple of tasks at a time.

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I was wondering what work-arounds people have found or if there are other ideas that people can recommend.

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Cheers, Chris.

Comments

  • Dave B
    Dave B ✭✭✭✭✭

    Add my vote for this feature as well as single-row recurring update reminders.

  • John Hammond
    John Hammond ✭✭

    You could share the sheet with them and set up a calendar invite with a link to the sheet that alerts them on a recurring basis. Or if they are not Smartsheet users, publish the sheet and do the same with the published sheet URL.Β 

  • Tim Meeks
    Tim Meeks ✭✭✭✭✭✭

    Dave B,

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    the single Row updates already exists....but have to be set at each Row.

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    John,

    thanks for the idea of using a calendar invite.

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    We are creating a project sheet and want a reminder to go out weekly to remind the Project owners to update their project info.

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    We could do this by setting an Update to each Row, but then when new projects are added, we have to set it up for each Row.

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    We may have each user go to his/her row and setup the Update Request for themselves.

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    My vote is to have this at the sheet level would be better so that whoever is in the Contact list gets a reminder.

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    thanks,

    Tim

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  • Travis
    Travis Employee

    Good suggestion Tim and everyone else, I will pass your feedback along!

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    Tim - Azuqua does have the ability to send update requests to users assigned to a task. It can be triggered by a date column or another aspect of your sheet.Β 

  • Tim Meeks
    Tim Meeks ✭✭✭✭✭✭

    Travis,

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    Thanks for the reminder....I am aware of Aququa and need to re-check them out. Β I did a quick demo with Zapier and Azuqua for something else a few months ago but need to spend more time with it. Β Part of the issue with 3rd party apps is going through the ardious state government procurement process. Β FrownΒ  I don't have a coporate amex I can expense easily these on..

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    Tim

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    But

This discussion has been closed.