Sharing Templates

Eddie Rayborn
edited 12/09/19 in Smartsheet Basics



I would like to share multiple templates that I have designed so others can use within my company. Does Smartsheet have the capability to share a blank template? 


  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi Eddie,

    Yes, it does.

    Share a Template

    Templates can't be shared individually, but they can be moved into a shared workspace. Anyone shared to the workspace with Admin access can create new sheets from your templates as long as they are a licensed user in Smartsheet.

    Hope that helps!

    Have a fantastic Weekend!


    Andrée Starå

    Workflow Consultant @ Get Done Consulting


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: | | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    They only need to have "View Only" access to use the Templates. They just can't save it into the Template Workspace without the Admin Permissions.


    I have something very similar set up for my teams. A workspace with a bunch of templates in it where everyone has "Viewer Only" access aside from one that has Admin as a backup if I am out for the day.

    That way the templates cannot be altered or deleted, but they can be used. They just have to be saved to a workspace where the user has admin or owner permissions or directly into their "Sheets" folder.

  • Nick Burrus
    Nick Burrus ✭✭✭✭✭✭

    It is incredibly disappointing you can't share Templates without a workspace. I just ended up creating a workspace dedicated to Templates. 

    Dr. St Nicholas Burrus DHA, PMP

    I build Smartsheets for the US Government, State Government, and about a dozen of the US Fortune 100s.

  • Rebecca_Kolker
    Rebecca_Kolker ✭✭✭✭
    edited 02/20/23

    I am trying to do the same thing but I don't want to have to share each individual person to the workspace. I want them to be able to go right to a dashboard and choose one of my templates and simply save it as new. I am assuming this is not possible? Thanks. Rebecca