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Is there a way to create an alert based on numerous dependencies? For example, if Bill Smith needs to be notified only when both tasks 1 and 2 are complete, is there a way to do this?
There is, but it can become tedious depending on your exact details. What is the maximum number of dependencies for a row? Do you have lag/lead time built in? Are there varying durations such as days vs weeks vs hours?
No lag/lead time. No varying durations. Not sure how many dependencies but not a ton.
Ok. OS to start you would need a row id column that basically duplicates the row number. Then you would create a number of helper columns. 1 for each predecessor. You would use these to parse out your predecessors. Then you would create an additional helper column (checkbox type is easiest to work with in my opinion). In this checkbox column would be a formula that looks at whatever column you use to mark a task complete, searches for each predecessor, then checks the box once all predecessor rows are marked as complete. You would then use this final checkbox column to trigger your notification.
Does this sound like something you would want to tackle? It can become tedious and time consuming setting it up, but once it is set you can use the "Save as new..." feature or save the sheet as a template to be able to use it over and over again.
Honestly though... If it is one time use and a short lived project, it may not be worth the hassle of setting up.
Does it sound like something worth exploring?
Anyway we can make this view only for security purposes? We would like to prevent users from sending responses to other users by accident.
I am currently setting up an automation for people to get notified through their email, when they are prompted. But is there a way that they can reply in the email of a comment that will then go to the specific sheet. This way they do not have access to the sheet, but can just comment through email with updates?
I am extremely frustrated and disappointed with my current Smartsheet experience. I have paid for a Pro subscription, I am the owner and administrator of my account and sheets, and I have confirmed I am logged into the correct account. Despite this, Smartsheet is not recognizing my Pro subscription, and I am unable to…
