Alert with multiple dates

Grace G

Hello,  is it possible to alert someone multiple days within a project duration?  Example:  Projects have a duration of 3 months.  Within those 3 months, I need to reminder alert every 21 days.  Please assist.  Thank you, Grace

Andrée Starå

Hi Grace,

You can set up a recurrence pattern.

More info: https://help.smartsheet.com/articles/2479396-ensure-continuous-project-execution-with-recurring-automation

Would that work?

I hope that helps!

Have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

Grace G

Thanks Andree.  Although it was not quite what I needed, it lead me to the right direction.  I have several projects I am tracking and each one has a specific start date and needed alert every 21 days from each of those start date.  Unfortunately the automation on the custom selection did not allow me to choose from the start date.  My work around was to do it individual parent row and from there I was able to choose multiple alert dates.  

Andrée Starå

Excellent!

Happy to help!

There's probably another way to make it work, but if this is working for you, maybe there isn't a need to change the workflow.

Let me know!

Grace G

I am now curious of this second option Andrée.  Would like to test out if it is a better option.  Please assist.  Thank you. 

Andrée Starå

Ok. I'll get back to this post with the other option later this weekend. 

Have a fantastic weekend!

Andrée Starå

I'd add a so-called helper column that would check a box when the date is today or later than today when looking at the project's start date.

We'd then set up the recurrence to be ever 21 days with a start from today and add a condition that checks if the checkbox in the helper column is checked.

Make sense?

Would that work/help?