Automated Notification ONLY when Multiple Rows are Complete

Becky Rooke

I would like to ONLY send a notification when a specific set of multiple rows are Complete, not when each of these rows are individually Complete. I have spent hours playing with different Conditions, and I can not make it work. HELP!

Andrée Starå

Hi Becky,

Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@getdone.se)

I hope that helps!

Have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

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Becky Rooke

Sure! I want the notification to send ONLY when all 4 rows are marked as Complete - not individually.

smartsheet screenshot.docx

Andrée Starå

Thanks!

Ok.

Are the 4 rows children rows to a parent?

Becky Rooke

Yes

Andrée Starå

Ok.

I'd recommend to use one or multiple helper columns in the sheet instead.

Would that work?

Try something like this in the parent row in the Status column and then we would need to add something in the workflow to indicate that it's a parent or similar.

=IF(COUNTIF(CHILDREN(); "Complete") = COUNT(CHILDREN()); 1)

The same version but with the below changes for your and others convenience.

=IF(COUNTIF(CHILDREN(), "Complete") = COUNT(CHILDREN()), 1)

Depending on your country you’ll need to exchange the comma to a period and the semi-colon to a comma.