Transposing a large amount of data into a 'structured' format

Hani Al Ashkar

Hello

I have a master sheet that accommodates a list of airplane (and some details) with a 'status' for certain modifications that is listed by column. Ref below.

The intent would be for mechanics to update the status of each modification as and when appropriate.

I've been asked to provide this data into a more structured format for possible integration with other tools. I created another sheet and example of the format is shown below.

I initially thought that cell linking between the two would work but considering the amount of airplanes that I'm working with, this will not be practical. Also, i'm not able to cell link data within a row into a column which is very annoying.

Is there any function/formula i can use to transpose the data into the format? I'm trying to avoid copying and pasting as much as possible.

Andrée Starå

Hi Hani,

I’d recommend using a formula structure with VLOOKUP or a combination of INDEX/MATCH.

Another option could be to export to excel and transpose the data there.

Would any of those options work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

Hani Al Ashkar

Hi Andre,

Thanks for getting back to me, can you please describe to me how we can utilise the Vlookup and Index/Match for it to work? I'd rather keep it all in smartsheet to integrate with the other tool.

Andrée Starå

@Hani Al Ashkar

Happy to help!

Do we have something that we could use as a unique identifier already? If not we would need to add something like Row ID or similar.

Hani Al Ashkar

i have the 'registration plate' which can be used as an unique identifier for every row

Andrée Starå

@Hani Al Ashkar

Excellent!

Can you maybe share the sheet(s)/copies of the sheet(s)? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@getdone.se)

Hani Al Ashkar

Thanks @Andrée Starå and done. pls let me know how you get on !