Workspace Permission

Nigel Michell

Can I please confirm my understanding of the Workspace concept?

I have set-up a number of Workspaces for our users - a General area and then a Workspace for each of the Teams, eg Integration, Analytics, etc.

In the General area I have moved the Project Templates that I have developed and I have invited all staff to share this area.

Will staff then be able to open the Template from the General Area and then save it as a Sheet in their respective Team workspace (all persons have also been added to the respective Teams Workspace as appropriate??

Many thanks

Nigel

Andrée Starå

Hi @Nigel Michell

Yes, as long as they have the correct permissions.

More info.

https://help.smartsheet.com/articles/522067-workspace-sharing#toc--workspace-sharing-permissions

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

Nigel Michell

Thanks that is what I thought but when one of my colleagues tried to do this she could not and she is a Licensed user with Admin privileges?

Andrée Starå

@Nigel Michell

Happy to help!

Strange!

What happens? Does she get an error message?

Nigel Michell

@Andrée Starå - she told me that she could not save it but she has gone home now - will check with her in the morning and let you know

Nigel Michell

@Andrée Starå - I set up a number of Groups in Smartsheet and then assigned Users to each Group. I then shared Workspaces using these Groups, using "Editor - can share' as the permission. However when a user, say from the Costing Team, goes into the Workspace they cannot update Tasks, etc, on the Sheets in the Workspace, unless I explicitly share the Workspace with the individual User rather than the Group to which the user belongs.

Do you have any idea as to why this is happening?

Thanks for your help.

Nigel

Nigel Michell

Missing graphic:

Andrée Starå

@Nigel Michell

You're more than welcome!

Strange!

Are you sure that they are logged in with the correct user/email?