Alert After a Certain Time
Hi,
I am trying to set up an alert to notify someone when a new row is added between 3PM and 5AM. This will cover proper alerts get sent out during non working hours.
The submissions will be inputted by customers via a form. I need the alerts to get to the correct people after hours.
I was trying use the created date and time column but can not think of how to use that time stamp or and formula to extract that info.
Kyle
Answers
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Hi @Kyle Lewis
Please have a look at my post below with a method I developed.
More info:
Would that work/help?
I hope that helps!
Be safe and have a fantastic day!
Best,
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Thanks for the response. I don't quite follow what your post explains. I get what you are saying about index/match, but how would i write my notification trigger to send the alert on my main sheet?
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You could pull the hour and convert it to a 24 hour time then set up your alert with conditions in place for that column being greater than 15 (3pm) or less than 5 (5am).
To pull the hour:
=MID(Created@row, FIND(" ", Created@row) + 1, FIND(":", Created@row) - (FIND(" ", Created@row) + 1))
I'll have to get back to you on converting it to a usable 24hour format once I have had a chance to peruse my notes.
HERE is a thread I created with some various time based solutions. I know the conversion is tucked away in most of them. I'll have to dig through later today to isolate it, but at the very least maybe you can take a look and see if you can find something that helps.
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Thanks Paul!
I looked into all you posts and i think the "Flagging a Date and Time Overlap" formula will work awesome. I will continue to test today.
Thanks again!
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You can use this to pull the hour and convert into 24hr format as a numerical value which can then be used in your condition(s):
=VALUE(MID(Created@row, FIND(" ", Created@row) + 1, FIND(":", Created@row) - (FIND(" ", Created@row) + 1))) + IF(VALUE(MID(Created@row, FIND(" ", Created@row) + 1, FIND(":", Created@row) - (FIND(" ", Created@row) + 1))) <> 12, IF(FIND("P", Created@row) > 0, 12), IF(FIND("A", Created@row) > 0, -12))
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Happy to help!
I saw that Paul answered already!
I missed the added row part so Paul's solution is probably better for your use case.
Let me know if I can help with anything else!
Best,
Andrée
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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@Kyle Lewis It looks like we were typing at the same time. Haha. You should be able to use the above formula to pull the hour and convert it into a usable number for your conditions. I also posted it as an additional comment on the linked Time Thread.
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