Counting Checkboxes NOT Checked within a Specific Range for Sheet Summary

Nancy Heater

Hello all and Happy Friday!

I need to count the number of checkboxes that are NOT checked within a given range in a column.

I have found formulas to count checkboxes NOT checked for an entire column, that seems to also count all "blank" cells below my data range, so its providing incorrect counts.

Example sheet is linked below. I would like to count the number of boxes NOT checked for rows 1 - 249, and then NOT checked for my entire data range, which currently is thru row 562, for the Sheet Summary Fields I have set up. https://app.smartsheet.com/b/publish?EQBCT=2a8f00cc49eb4021916f06af91e28095

Thank you in advise for your assistance.

SoS | Dan Palenchar

For rows 1-249

=COUNTIF(Confirmed1:Confirmed249, 0)

For the entire column

=COUNTIF(Confirmed:Confirmed, 0)

P.S. - The published link you shared allows anyone with the link to edit your Sheet. For security purposes I'd suggest sharing "Read Only HTML" or "Read Only - Full" published links in public places such as this forum, as shown below.

Nancy Heater

Figured it out ... had to put in brackets and put the range numbers outside the brackets to count non checked cell for a specific row range, in this case, Rows 1 - 1434.

=COUNTIF([MPU w Rollout]1:[MPU w Rollout]1434, 0)

Not really sure why it worked on one sheet one way and not on another, but at least we have (2) options to try!

The version of =COUNTIF([MPU w Rollout]:[MPU w Rollout], 0) to count all non-checked for the entire row stills counts more rows than there is data for, so that one still is problematic, but the above solution works for what I needed.

SoS | Dan Palenchar

For rows 1-249

=COUNTIF(Confirmed1:Confirmed249, 0)

For the entire column

=COUNTIF(Confirmed:Confirmed, 0)

P.S. - The published link you shared allows anyone with the link to edit your Sheet. For security purposes I'd suggest sharing "Read Only HTML" or "Read Only - Full" published links in public places such as this forum, as shown below.

Nancy Heater

Thank you @SoS | Dan Palenchar !

However, this one is still counting past what is there: =COUNTIF(Confirmed:Confirmed, 0)

When I used this and removed all checks, its counting 572 when it should be counting just 562.

Nancy Heater

... and trying the first option in my actual sheet isn't working for some reason. I'll continue to see if I can figure out why, as it works in the test sheet just fine.

Nancy Heater

Figured it out ... had to put in brackets and put the range numbers outside the brackets to count non checked cell for a specific row range, in this case, Rows 1 - 1434.

=COUNTIF([MPU w Rollout]1:[MPU w Rollout]1434, 0)

Not really sure why it worked on one sheet one way and not on another, but at least we have (2) options to try!

The version of =COUNTIF([MPU w Rollout]:[MPU w Rollout], 0) to count all non-checked for the entire row stills counts more rows than there is data for, so that one still is problematic, but the above solution works for what I needed.

Andrée Starå

https://community.smartsheet.com/discussion/comment/264720#Comment_264720

@Nancy Heater

It's because it always counts ten more row that are added by default in the sheet. Add -10 to the formula and it should be correct.

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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