VLOOKUP question


Hi everyone,

I have two sheets, the first picture shows the columns in my sheet. It is a large table. Their are only 16 Superintendents, but over 1,000 principals. The second picture is my second sheet, I use this in card view. The idea is that we search a school and poof the super/principal and other contact info appear.

My question is, is VLOOKUP the best way? I'm not sure if I'm doing this right, but it seems like the search_value metric always needs to be the first row/column of the search_range, that means that I'll have to do over 3,000 vlookup formulas... we have an office number and cell number as well that needs to be included.


  • John Jonassen
    John Jonassen ✭✭✭✭

    I'm not sure how the rest of your sheets look, but your VLOOKUP is a bit out of sorts, so let's help with that and maybe it might answer your overall question.

    The VLOOKUP is to be structured as such

    =VLOOKUP({Division Contact Table_Update_Here Range 5},[Whatever Single Cell contains the School Name],[The Number of Column in the Range 5 that you want to pull from],FALSE)

    Make sure that the first column in your Range 5 is the name of the School as that is where your lookup is being performed.

    Does this make a bit more sense?

  • Kelly Drake
    Kelly Drake Overachievers Alumni

    I'd also recommend moving away from using VLOOKUP but instead using INDEX/MATCH. If someone orders your columns, the vlookup will bring the wrong data point.

    =INDEX([Range of data to bring to your sheet], MATCH([Identifier to look for], [Where to look for the identifier], [sort option]))

    Kelly Drake (she/her/hers)

    STARBUCKS COFFEE COMPANY| business optimization product manager

  • Lila De Vera
    Lila De Vera ✭✭✭✭✭

    Thank you both, I think what I'm really trying to find is a way to say if it is this school, than this principal, this phone number, and this cell number. I have over 1,000 schools, so naturally, over 1,000 principals, phone numbers, and cell numbers.

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