Count Multi Select dropdown values

Good evening everyone! I’m looking for some help with a formula for Multi Select drop down. I’m looking to reference another sheet and count or sum the number of values selected in a drop down multi list regardless of what has been selected.

Answers

  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @Noble B

    Are you looking to Count the number of values for a specific row (so, per-cell), or are you just wanting to count all of the selections throughout the entire column?

    The COUNTM function will count the number of elements in a multi-contact or multi-select dropdown column cell or cell range. It returns the total number of elements found, so if you're referencing the entire column and cell 1 has "Apples" and cell 2 has "Apples" and "Oranges", it would count three. Is this what you're looking to do?

    If this doesn't work for you, it would be helpful to see a screen capture of this sheet with the drop-down and an explanation of exactly the numbers you're looking to retrieve (but please block out any sensitive data from the screen capture!)

    Cheers,

    Genevieve

  • Yes @Genevieve P that's exactly what I'm looking for. I'm also looking to count the number of element selected within a specific timeframe while referencing another sheet. The bellow screenshot is what i've been using however, it's returning the same number for all months which i not correct.


  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @Noble B

    COUNTM can only look at one range. If you're wanting to add criteria to narrow down that {type} range, you can use the COLLECT function to only collect rows that match the other criteria and present that as the initial range.

    Try something like this:

    =COUNTM(COLLECT({Type}, {Date}, >=Month@row, {Date}, < Month@row))

    Let me know if this works for you!

    Cheers,

    Genevieve

  • Noble B
    Noble B
    edited 11/05/20

    @Genevieve P thank you so much, that worked beautifully!

  • Genevieve P.
    Genevieve P. Employee Admin

    No problem! I'm glad we could get it working for you. The Collect function is one of my favourites. 🙂

  • @Genevieve P. this is very helpful! I'm looking to do something similar but having a hard time amending your formula into mine. Looking to count the Type of Project to report out by month from Created dates. I have to repeat the count for another column too, but could amend that myself I think. And then separately, I need to track the average time of fulfillment per month by comparing Created date with the date Done was checked (if that's possible).


  • Genevieve P.
    Genevieve P. Employee Admin

    Hi @sara au

    What I would do here is have a helper column that simple returns the Count for each row:

    =COUNTM([Type of Project]@row)

    That way you have a number associated with the row. You could use a Report to filter by the Created Date and use the Summary function to SUM all the values in your helper count column. Is this what you're looking to do?

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