How to change workflow (notification contents ) in one go

Yashwant Singh · 12/07/20

Hi team,

I have created more then 100 notification mail trigger for my project. notification will be send on quarterly bases. so when we move to next quarter will be change some contents in notifications.

so is any way to find and replace some specific contents in all the created workflow notification or will be update one by one all?

Ramsay Zaki · 12/07/20

To my knowledge, this cannot be done from the Smartsheet front end. It could be done via the Smartsheet API (using something like Microsoft Flow/PowerAutomate).

Yashwant Singh · 12/09/20

hi team,

please update ..@Genevieve P @Andrée Starå

Genevieve P. · 12/09/20

Hi @Yashwant Singh,

@Ramsay Zaki is correct. If you have created 100 separate workflows, each with individual, custom text in the email that's sent, you will need to manually update each of the 100 workflows. There currently isn't a way to update one workflow's custom content and have that push out to all 100 workflows.

Yashwant Singh · 12/09/20

Hi @Genevieve P , thanks for your reply.

smartsheet support suggest placeholders with workflow fields.

"Using placeholders your subject and body fields will enable sending separate notifications each containing the relevant information for each row change"

please help on this solution ?