Make reports un-editable?

rstefanis41586

Hello!

How may I ensure a report cannot be edited?

I recently created a new report and my viewer deleted rows in the report. This deleted not only the rows from the report, but from the underlying dataset as well. I must now start over from scratch.

Previously reports were not editable, or so I thought. How can I prevent a future user from tampering with the data I want them to consume?

Paul Newcome

There are a number of ways.

You can adjust the permissions on the sheet(s) or report. You can provide a published "Read Only" link to the report. You can lock the rows/columns on the sheet(s). Which one you use is going to depend on exactly who needs to access what and how.

Andrée Starå

Hi @rstefanis41586

I hope you're well and safe!

More info.

https://help.smartsheet.com/articles/522078-publishing-smartsheet-items#toc-publish-a-report

Also, what license do you have for Smartsheet? WorkApps might also be an option that could help.

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Paul Newcome

There are a number of ways.

You can adjust the permissions on the sheet(s) or report. You can provide a published "Read Only" link to the report. You can lock the rows/columns on the sheet(s). Which one you use is going to depend on exactly who needs to access what and how.

rstefanis41586

Thanks Paul.

Would you have a resource to point to on how to publish and set to "Read only" ? I want to prevent anybody, including myself (admin) from deleting data in a report. I want the report to merely display data, nothing more.

Andrée Starå

Hi @rstefanis41586

I hope you're well and safe!

More info.

https://help.smartsheet.com/articles/522078-publishing-smartsheet-items#toc-publish-a-report

Also, what license do you have for Smartsheet? WorkApps might also be an option that could help.

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

rstefanis41586

Thank you Andree,

Very helpful indeed. I am testing out the publish and read only feature at the moment. As for my license, I am not sure, it'll take me some time to get that info. But will circle back if publish/read only does not solve my issue.

Andrée Starå

@rstefanis41586

Excellent!

You're more than welcome!