is it possible to restrict cell values based upon a different cell?

John Knipper

A simple example of the desired functionality would be that a smartsheet contains two columns, Type and Value.

The Type column has two possible values: Even or Odd. The Value column has 10 possible values: 1,2,3,4,5,6,7,8,9,10.

Based on the value in column Type, I'd like to be able to restrict the choices for column Value. If Type=Even, only 2,4,6,8,10 would be displayed for selection in column Value. If Type=Odd, only 1,3,5,7,9 would be displayed for selection.

Is this possible? If so, please provide a brief description. Thanks!

Michael Pappas

I don't think that you can do Data Validation like that, but you could use Conditional Formatting or a third column to throw up an all caps error message or turn everything bright red.

Andrée Starå

Hi @John Knipper

I hope you're well and safe!

Unfortunately, it's not possible now, but it's an excellent idea!

Please submit an Enhancement Request when you have a moment.

Here's a possible workaround or workarounds

• Show a message what should be selected
• Show a message/color the cell when the wrong/correct information is selected.
• Use form logic in a form instead

Would any of those options work/help?

I hope that helps!

Be safe and have a fantastic day!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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John Knipper

Thank you, Michael and Andrée. I've considered conditional formatting, and I'll use that as a last resort.

Andrée,

1. You mentioned 'show a message'. Please provide information/links to read about how to do that and/or provide example.
2. When I examined form logic, I saw functionality to display or not display fields, but I didn't see how to limit values within a field. Please provide information/link about how to do that and/or provide example.

Thanks again,

John