Find number of daily occurrences of a specific item

Monika

I am having an issue to find the best practices to a certain case. I am using Smartsheet for booking purposes and I need to create a rule that if a certain item is booked more than 15 times a day the row in which it happens, will be highlighted. The problem is that the booking has a start date and an end date and and the rule needs to take all the dates in between into consideration. We have 35 items with different daily limits.

Andrée Starå

Hi @Monika

I hope you're well and safe!

Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@workbold.com)

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Monika

Hi Andrée,

Thank you so much for your quick response.

I have items (bookings) listed in grid view. I have a daily limit for each item. To make sure I am not overbooking I need a reminder/warning that tells me if e.g. there are over 15 booking requests for Item 1 in a day or if there are over 10 booking requests for item 2 in a day.

Gantt view is perfect in a sense that I have a really good visual overview, BUT the risk of overbooking is still there.

Monika