How to count number of tasks and due dates of another sheet

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Bernard MW
Bernard MW ✭✭
edited 09/27/21 in Formulas and Functions

Hi, I'm trying to make Metrics sheet which I would like to calculate the number of tasks of each person by name and also their past due tasks I did some formulas but they seem to be #INVALID

Below are the formulas I did for tasks :

=COUNTIFS({Name of other sheet Range 1}, FIND("Name", @cell) > 0)

Formula I did for past due tasks :

=COUNTIFS({Name of other sheet Range 1}, FIND("Name", @cell) > 0, {Name of other sheet Range 3}, "In Progress", {Name of other sheet Range 2}, "Yes")

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Answers

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭
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    Hi @Bernard MW

    Hope you are fine, Please add a copy of your sheet or a screenshot (after removing or replacing any sensitive information). This will make it easier for me to provide the appropriate answer to your question.


    Or if you like me to fix the formula directly on your sheet please share me as an admin on a sample copy of your sheets ( Source & Destination ) and i will Create the exact formula for you then you can copy it to your original sheet.


    My Email for sharing : Bassam.k@mobilproject.it

    PMP Certified

    bassam.khalil2009@gmail.com

    ☑️ Are you satisfied with my answer to your question? Please help the Community by marking it as an ( Accepted Answer), and I will be grateful for your "Vote Up" or "Insightful"

  • Bernard MW
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    Thank you for your response @Bassam Khalil find the main sheet attached as Task list this is where I'm trying to pull the data from, to a Metrics sheet which you can find it attached as well.

     

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭
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    @Bernard MW

    you will count for specific name the number of tasks which are In Progress ?

    Or you will count for specific name the number of tasks which due date is before today?

    PMP Certified

    bassam.khalil2009@gmail.com

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  • Bernard MW
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    Yes, I want to count for specific name the number of tasks which are In Progress, specific name the number of tasks which are due date is before today and specific name the number of tasks which are Complete


    Remember these are two different sheets so I need the formula inside the Task Metrics Sheet pointing to specific names in the Task List sheet

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭
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    Ok, am out of the office. Tomorrow morning I will create those 3 formula for you. 

    PMP Certified

    bassam.khalil2009@gmail.com

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  • Bernard MW
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    Okay looking forward

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
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    Hi @Bernard MW

    Try something like this.

    =COUNTIFS({Name of other sheet Range 1}, "Name", 
    {Name of other sheet Range 3}, "In Progress", {Name of other sheet Range 2}, "Yes")
    

    Did that work/help?

    I hope that helps!

    Be safe and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭
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    Hi @Bernard MW

    Hope you are fine, please find in the following the formulas you asked for:

    1- To count the number of tasks for specific name  which are In Progress use the following formula:

    =IFERROR(COUNTIFS({Task Status}, "In Progress", {Assigned To}, [Assigned To]@row), "")
    

    the following screenshot shows the result:

    the references


    PMP Certified

    bassam.khalil2009@gmail.com

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  • Bernard MW
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    @Andrée Starå  thank you for you response the formula passes a #INVALID REF

  • Bernard MW
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    @Bassam Khalil  thank you for your response applied the formula on the metrics sheet but it gives a blank result as a seen below

    Shouldn't there be a name of the person assigned to on the formula ?

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭
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    @Bernard MW 

    You must define the reference correctly,

    if you like me to fix the formula directly on your sheet please share me as an admin on a sample copy of your sheets ( Source & Destination ) and i will Create the exact formula for you then you can copy it to your original sheet.


    My Email for sharing : Bassam.k@mobilproject.it

    PMP Certified

    bassam.khalil2009@gmail.com

    ☑️ Are you satisfied with my answer to your question? Please help the Community by marking it as an ( Accepted Answer), and I will be grateful for your "Vote Up" or "Insightful"

  • Bernard MW
    Bernard MW ✭✭
    edited 09/28/21
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    @Bassam Khalil I have shared on your mail the sheets

    Source : EDOMx Tech Tasks List

    Destination : Projects Metrics Sheet (The rows that need the formula are from row 23)

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
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    @Bernard MW

    Happy to help!

    I'll leave it to Bassam to finalize.

    Let me know if I can help with anything else!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭
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    @Bernard MW

    Please answer my questions on projects metrics sheet conversation

    PMP Certified

    bassam.khalil2009@gmail.com

    ☑️ Are you satisfied with my answer to your question? Please help the Community by marking it as an ( Accepted Answer), and I will be grateful for your "Vote Up" or "Insightful"

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