How to count number of tasks and due dates of another sheet

Bernard MW

Hi, I'm trying to make Metrics sheet which I would like to calculate the number of tasks of each person by name and also their past due tasks I did some formulas but they seem to be #INVALID

Below are the formulas I did for tasks :

=COUNTIFS({Name of other sheet Range 1}, FIND("Name", @cell) > 0)

Formula I did for past due tasks :

=COUNTIFS({Name of other sheet Range 1}, FIND("Name", @cell) > 0, {Name of other sheet Range 3}, "In Progress", {Name of other sheet Range 2}, "Yes")

Bassam Khalil

Hi @Bernard MW

Hope you are fine, Please add a copy of your sheet or a screenshot (after removing or replacing any sensitive information). This will make it easier for me to provide the appropriate answer to your question.

Or if you like me to fix the formula directly on your sheet please share me as an admin on a sample copy of your sheets ( Source & Destination ) and i will Create the exact formula for you then you can copy it to your original sheet.

My Email for sharing : Bassam.k@mobilproject.it

Bernard MW

Thank you for your response @Bassam Khalil find the main sheet attached as Task list this is where I'm trying to pull the data from, to a Metrics sheet which you can find it attached as well.

Tasks List.xlsx

Task Metrics Sheet.xlsx

 

Bassam Khalil

@Bernard MW

you will count for specific name the number of tasks which are In Progress ?

Or you will count for specific name the number of tasks which due date is before today?

Bernard MW

Yes, I want to count for specific name the number of tasks which are In Progress, specific name the number of tasks which are due date is before today and specific name the number of tasks which are Complete

Remember these are two different sheets so I need the formula inside the Task Metrics Sheet pointing to specific names in the Task List sheet

Bassam Khalil

Ok, am out of the office. Tomorrow morning I will create those 3 formula for you. 

Bernard MW

Okay looking forward

Bernard MW

@Bassam Khalil hi

Andrée Starå

Hi @Bernard MW

Try something like this.

=COUNTIFS({Name of other sheet Range 1}, "Name", 
{Name of other sheet Range 3}, "In Progress", {Name of other sheet Range 2}, "Yes")

Did that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Bassam Khalil

Hi @Bernard MW

Hope you are fine, please find in the following the formulas you asked for:

1- To count the number of tasks for specific name  which are In Progress use the following formula:

=IFERROR(COUNTIFS({Task Status}, "In Progress", {Assigned To}, [Assigned To]@row), "")

the following screenshot shows the result:

the references

Bernard MW

@Andrée Starå  thank you for you response the formula passes a #INVALID REF

Bernard MW

@Bassam Khalil  thank you for your response applied the formula on the metrics sheet but it gives a blank result as a seen below

Shouldn't there be a name of the person assigned to on the formula ?

Bassam Khalil

@Bernard MW 

You must define the reference correctly,

if you like me to fix the formula directly on your sheet please share me as an admin on a sample copy of your sheets ( Source & Destination ) and i will Create the exact formula for you then you can copy it to your original sheet.

My Email for sharing : Bassam.k@mobilproject.it

Bernard MW

@Bassam Khalil I have shared on your mail the sheets

Source : EDOMx Tech Tasks List

Destination : Projects Metrics Sheet (The rows that need the formula are from row 23)

Andrée Starå

@Bernard MW

Happy to help!

I'll leave it to Bassam to finalize.

Let me know if I can help with anything else!

Bassam Khalil

@Bernard MW

Please answer my questions on projects metrics sheet conversation