Return a cell's value in a formula when 0% is showing in the "completed" column.

Patti Pederson

I am trying to write a formula that will return the number of estimated hours still needed on a project. I have an "Estimated Hours Needed" column and a "Percent Completed Column".

My original calculation of

=SUM([Estimated Hours Needed]@row * [Percent Completed]@row)

worked for rows that had a percentage other than 0% in them. I tried another formula to tell it to see if the field had "0" in it - and if it did, use the number from the "Estimated Hours Needed" column, but if it had a number larger than "0", do the calculation of multiplying "Percentage Completed" against "Estimated Hours Needed". That formula returned an #Unparseable error for the row I put it in

Below is the formula I used:

=IF([Percent Completed]@row = "0", [Estimated Hours Needed@row], IF([Percent Completed]@row >"0", SUM([Estimated Hours Needed]@row * [Percent Completed]@row)))

What am I doing wrong?

Patti Pederson

That fixed the problem - - thank you so much!!

Paul Newcome

Try this:

=IF([Percent Completed]@row = 0, [Estimated Hours Needed]@row, [Estimated Hours Needed]@row * [Percent Completed]@row)

Technically the only thing wrong with your formula was a misplaced closing square bracket there in the second cell reference, but the above will accomplish the same thing and work a little more efficiently on the back-end.

Patti Pederson

That fixed the problem - - thank you so much!!

Patti Pederson

Next step is to create a total for "Time Left" based on what the "Workflow" is.

I tried the formula below, but it didn't work. I'm not sure how to do a summation within a logic formula and haven't found any "cheat sheets" with that type of formula explanation.

=IF([Workflow@row, "Response Needed", SUM([Time Left]@row))

Any ideas? Thanks again for your help - greatly appreciated!

Paul Newcome

I'm not sure I follow. Are you trying to add up all [Time Left] entries that have a matching Workflow? If that is the case, take a look into the SUMIFS function.

Patti Pederson

That's the one I needed! I've used the "Count" formula, but haven't done the SUMIF one. Thank you for your help!

Paul Newcome

Happy to help. 👍️