Can you block users from adding new lines after a certain number?

01/14/22
Accepted

We are using a sheet to track candidates for a position. We need X number of candidates to Y positions. We're using a formatting trick to show when the target number has been exceeded but it would be nice to be able to limit the number.

Users would still need to edit the existing candidates.

Best Answer

  • Andrée StaråAndrée Starå ✭✭✭✭✭
    Accepted Answer

    Hi @Rick Benton

    I hope you're well and safe!

    Here's a possible workaround or workarounds

    • You could show a message and maybe send an alert when the limit is reached
    • You could also move the rows to another sheet if the limit is reached

    Make sense?

    Would that work/help?

    I hope that helps!

    Be safe and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

Answers

  • Andrée StaråAndrée Starå ✭✭✭✭✭
    Accepted Answer

    Hi @Rick Benton

    I hope you're well and safe!

    Here's a possible workaround or workarounds

    • You could show a message and maybe send an alert when the limit is reached
    • You could also move the rows to another sheet if the limit is reached

    Make sense?

    Would that work/help?

    I hope that helps!

    Be safe and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Rick BentonRick Benton ✭✭✭✭✭

    Andree,

    Thanks for the suggested workarounds. It doesn't quite meet the need to preventing more entries but is more proactive than our format change. I'll give it a try.

    Thanks,

    Rick

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    @Rick Benton

    Excellent!

    Happy to help!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

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