Countifs for multiple columns with exclusions

Jacque Hale

I currently have 3 columns I am using for a chart. I have no problems with the reports because they are based on filters.

Current Filters

Region = All Regions

Business = Business is not one of

Location = Location is not one of

How do i construct a countifs to select all the regions in the column, but exclude one business and one location in the formula. I haven't been able to figure out the syntex.

Jeff Reisman

https://community.smartsheet.com/discussion/comment/316531#Comment_316531

Ok, I didn't know you were using it like this. In this case, just add criteria to each COUNTIFS to exclude that Business name and Location Name:

=COUNTIFS({IT Demand Region}, Region@row, {Business column range}, <> "excluded business name", {Location column range}, <> "excluded location name")

If the business name and/or location name to be excluded changes, you need to use some kind of reference on where to find the ones to exclude. Like say you are presenting this as a report where someone can enter or select the business or location to exclude, then your <> "excluded business name" would change to an exact cell reference, such as <> [Business]1, meaning the first row in the Business column.

Jeff Reisman

Try this, where badbusiness and badlocation are your excluded values.

=COUNTIFS(Region:Region, <>"", Business:Business, <> "badbusiness", Location:Location, <> "badlocation")

English: Count if Region is not blank, Business is not badbusiness, Location is not badlocation.

By default, COUNT and COUNTIFS will not count blanks, but in order for you to consider multiple criteria, you have to use COUNTIFS, which requires range and criteria, as opposed to just range.

Jacque Hale

Maybe I'm approaching how to do this incorrectly.

I created a table listing all the regions in the first column which works perfectly.

Each are referring to a sheet reference I setup. Now I want to add on excluding a variable in the column "Business" and excluding a variable in the column "Location"

Maybe I'm just missing something real obvious.

Jeff Reisman

https://community.smartsheet.com/discussion/comment/316531#Comment_316531

Ok, I didn't know you were using it like this. In this case, just add criteria to each COUNTIFS to exclude that Business name and Location Name:

=COUNTIFS({IT Demand Region}, Region@row, {Business column range}, <> "excluded business name", {Location column range}, <> "excluded location name")

If the business name and/or location name to be excluded changes, you need to use some kind of reference on where to find the ones to exclude. Like say you are presenting this as a report where someone can enter or select the business or location to exclude, then your <> "excluded business name" would change to an exact cell reference, such as <> [Business]1, meaning the first row in the Business column.

Jacque Hale

BINGO !!!!!! Thank you !!!!!