Formula to Count with multiple sheet references

Travis Ryan

So I am understanding COUNTIFS can only reference one sheet per "=COUNTIFS". I have 3 sheets (Appointments, Install, and Completed Install) that I want to pull data from in a count to get a closing percentage for our sales staff.

I am wanting to figure out the time it takes for a customer to go from scheduled appointment to Sold and develop things like closing percentages etc. How would I do based on a reference like Customer# which is on all sheets?

Basically a formula to look at the appointment date and customer number from "appointment sheet" and look at the sold date and customer# from the "install sheet" and "completed sheet"?

This would allow data to pull for things like closing percentage within 30days, 60days, etc...

Andrée Starå

@Travis Ryan

Happy to help!

Here's some more information that hopefully helps.

=
INDEX({ColumnWithTheValueYouWantToShow}; MATCH(CellThatHaveTheValueToMatch@row; 
{ColumnWithTheValueToMatchAgainsTheCell}; 0))

Depending on your country/region, you'll need to exchange the comma to a period and the semi-colon to a comma.

https://help.smartsheet.com/function/index

https://help.smartsheet.com/function/match

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Andrée Starå

Hi @Travis Ryan

I hope you're well and safe!

I'd recommend using INDEX/MATCH and so-called helper columns to collect from all sheets to the main and then do the calculations as needed there.

Make sense?

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Travis Ryan

https://community.smartsheet.com/discussion/comment/318475#Comment_318475

@Andrée Starå

Thank you for the reply. I will have to plead ignorance unfortunately with index and match formulas. I have been reading and trying to understand them. What helper column information would I pull and how?

I have been trying to pull a column of customer#s where that rows appointment date is this year. I cant get that to work at all. I may not be understanding what helper columns you are talking about.

Andrée Starå

@Travis Ryan

Happy to help!

Here's some more information that hopefully helps.

=
INDEX({ColumnWithTheValueYouWantToShow}; MATCH(CellThatHaveTheValueToMatch@row; 
{ColumnWithTheValueToMatchAgainsTheCell}; 0))

Depending on your country/region, you'll need to exchange the comma to a period and the semi-colon to a comma.

https://help.smartsheet.com/function/index

https://help.smartsheet.com/function/match

Did that help/work?

✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!