Using COUNTIFS with OR function spread across multiple ranges

Cara Tupps
edited 03/15/22 in Formulas and Functions


I am trying to build a COUNTIF function that will count all cells which meet criteria 1 and either criteria 2 or 3, which are found in different ranges.

Example: In Sheet1, I have the following columns: shape, color1, and color2. In Sheet 2, I would like to create a function which counts all observations in Sheet1 where shape=square, and either color1=blue OR color2=blue.

If applied to the data set below, the function in Sheet2 should correctly return '2' :


shape color1 color2

square blue green

square red red

circle blue red

square red blue

Can someone please help me with the correct syntax for this function? Thanks in advance!

Best Answer


  • Intern98
    Intern98 ✭✭✭

    you can use this

    =COUNTIF(([Shape]@row), AND(([Shape]@row = "square"), (OR(([color1]@row = "blue"), ([color2]@row = "blue")))))

    as a column function, on a new column for instance, [new colum].

    use : =countif([new colum]:[new colum],1) to get total count

  • Cara Tupps


    Thanks for your response, but this returned an UNPARSEABLE error. I forgot to mention that the color1 and color2 columns are actually multi-select and thus contain multiple responses, so I think the CONTAINS function should also be nested inside the formula. The adjusted example would be:


    shape...................color1.....................color2,, red,, red, red,,, green

    Here's what I have so far, per the example:

    =COUNTIF(([shape]@row), AND(([shape]@row = "square"), (OR(CONTAINS("blue", [color1])), (CONTAINS("blue", [color2])))))

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    Answer ✓

    You are going to need two separate COUNTIFS and add them together.

    =COUNTIFS({Sheet 1 Shape Column}, @cell = "Square", {Sheet 1 Color 1 Column}, @cell = "Blue") + COUNTIFS({Sheet 1 Shape Column}, @cell = "Square", {Sheet 1 Color 2 Column}, @cell = "Blue")

  • Cara Tupps

    That worked! Thanks, Paul.

  • Aric Dodd
    Aric Dodd ✭✭
    edited 12/26/23

    I have something similar I need help with.. I need to create a sheet summary formula that will count IFs the first qualifier is the [Project started]:[Project started] column contains a check mark. The second qualifier is if the [Status]:[Status] column contains either "06 - Project Engaged" or "07 - On Hold (See Notes)".

    What I have now is not working.

    =COUNTIFS([Project started]:[Project started], 1, OR([Status]:[Status], "06 - Project Engaged", [Status]:[Status], "07 - On Hold (See Notes)"))

    Disregard, I figured it out.. =COUNTIFS([Project started]:[Project started], 1, Status:Status, "06 - Project Engaged") + COUNTIFS([Project started]:[Project started], 1, Status:Status, "07 - On Hold (See Notes)")

Help Article Resources

Want to practice working with formulas directly in Smartsheet?

Check out the Formula Handbook template!