How do I utilize conditional formatting to highlight cells that are past due at different levels?

Allison Bradshaw

I want to highlight cells in my due dates column that are past due, current and upcoming. For example if the due date is past due by 21 days, I want that cell to be highlighted red, past due 14 days, highlight orange, past due only 7 days, highlight yellow. If the due date is in the future, I want it highlighted blue. I know I can use conditional formatting to highlight cells based on past and future, but is there a formula I can use to determine different color levels based on the number of days the due date is past due?

Thank You!

Andrée Starå

Hi @Allison Bradshaw

I hope you're well and safe!

You'd need to add a so-called helper column with a formula to calculate the number of days or similar and then reference it in the Conditional Formatting rule.

Make sense?

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Allison Bradshaw

Thank you Andre. Can you please advise on the best formula for my helper column? Would it be something like the below? How do I incorporate a additional if/then statements into the same formula?

=IF([Due Dates]@row=TODAY()-7, Past Due by 7, 0)

Andrée Starå

@Allison Bradshaw

Happy to help!

Try something like this, and then you can use the conditions in the Conditional Formatting for multiple options. (21, 14, 7 days)

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