#BOOLEAN Expected Duplicate Month checkbox formula assistance

Linda F

Formula I am using =COUNTIFS({F & A Monthly Updates Range 2}, Department@row, {F & A Monthly Updates Range 3}, "3").

The problem I am facing is when submissions are made multiple times for a duplicative month. For example, the form has a system column to capture the date the submission on the sheet form was made. If I submit June 1 then June 30 for my July submission then it will capture June twice and a #BOOLEAN Expected error appears on my tracker (snapshot). The tracker shown is referencing another sheet by department then month so it has a multiple criteria to look up.

Toufong Vang

Hi, @Linda F

Modify your current formula in the following manner:

IF( YOUR_COUNTIF_EXPRESSION = 0, 0, 1)

The checkbox column type requires a Boolean value: "TRUE or FALSE" or "1 or 0". Your original formula returns a value that is neither "1" nor "0" when multiple reports are submitted within the month. The modified formula will return FALSE(0) when the count is 0; otherwise, it will return TRUE(1) when the count is anything other than 0.

=IF( COUNTIFS({F & A Monthly Updates Range 2}, Department@row, {F & A Monthly Updates Range 3}, "3") = 0, 0, 1)

Andrée Starå

Hi @Linda F

I hope you're well and safe!

How would you like it to work? Can you elaborate?

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Linda F

@Andrée Starå

I would like the appropriate checkbox to be checked when a department provides their monthly report. For example, if I am operations and I submit my August 2022 report then the checkbox is marked. I use the report to set up an alert when the box is not checked. The issue is when a dept. submits 2 reports in a month - possibly to submit the next month report early as the due date is the 5th of every month.

Linda F

@Andrée Starå Good morning Andree. I was following up to see if you had any suggestions on fixing my formula based on how I want it to work?

Toufong Vang

Hi, @Linda F

Modify your current formula in the following manner:

IF( YOUR_COUNTIF_EXPRESSION = 0, 0, 1)

The checkbox column type requires a Boolean value: "TRUE or FALSE" or "1 or 0". Your original formula returns a value that is neither "1" nor "0" when multiple reports are submitted within the month. The modified formula will return FALSE(0) when the count is 0; otherwise, it will return TRUE(1) when the count is anything other than 0.

=IF( COUNTIFS({F & A Monthly Updates Range 2}, Department@row, {F & A Monthly Updates Range 3}, "3") = 0, 0, 1)

Andrée Starå

@Linda F

I saw that Toufong had answered already!

Let me know if I can help with anything else!

Best,

Andrée

Linda F

@Toufong Vang Thank you so much, that is exactly what I needed. I see my mistake now and so glad you were able to assist.