Looking for the most recent date

Hi there,

We have a internal learning courses that people can do to earn 'badges', there is approx 14 badges, each badge has around 5 units that need to be completed. When a unit is completed the person fills out a form which goes into a smartsheet to then be sent to an approver (once approved info gets sent to sheets for each badge). Each person will have their name several times in the main source sheet as it is a line per unit.

I am trying to think of a formula that will tell me the last date each person submitted a unit - to try and identify who is not engaged in the learning programme.

Any suggestions?

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Andrée Starå

Hi @Josephine

I hope you're well and safe!

If the structure is similar in all sheets, you could probably use a report, group it by person, and sort by date or similar.

Would that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Josephine

Thank you @Andrée Starå for your response as I hadn't considered the report, I gave it a go, and not quite what I was hoping for as still a lot of scrolling to find per person what the last date was (as some will have over 10 lines to their name, 150 odd employees). Really want to get to the point where will only see one line per employee and it will show the last date they submitted a unit.

Josephine

I've managed to get this formula to work within the sheet -

=MAX(COLLECT([Date Submitted for Approval]:[Date Submitted for Approval], Name:Name, "Bob Jones"))

But when I try and do this formula in another sheet and referring to same columns it doesnt work -

=MAX(COLLECT({Competencies Awarded Range 4}:{Competencies Awarded Range 4}, {Competencies Awarded Range 1}:{Competencies Awarded Range 1}, "Bob Jones"))

Josephine

Figured it out -

=MAX(COLLECT({Competencies Awarded Range 1}, {Competencies Awarded Range 2}, "Bob Jones"))

😀😀

Andrée Starå

@Josephine

Excellent! Glad you got it working!

Happy to help!

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