Looking for the most recent date

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Hi there,

We have a internal learning courses that people can do to earn 'badges', there is approx 14 badges, each badge has around 5 units that need to be completed. When a unit is completed the person fills out a form which goes into a smartsheet to then be sent to an approver (once approved info gets sent to sheets for each badge). Each person will have their name several times in the main source sheet as it is a line per unit.

I am trying to think of a formula that will tell me the last date each person submitted a unit - to try and identify who is not engaged in the learning programme.


Any suggestions?

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Answers

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
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    Hi @Josephine

    I hope you're well and safe!

    If the structure is similar in all sheets, you could probably use a report, group it by person, and sort by date or similar.

    Would that work/help?

    I hope that helps!

    Be safe, and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Josephine
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    Thank you @Andrée Starå for your response as I hadn't considered the report, I gave it a go, and not quite what I was hoping for as still a lot of scrolling to find per person what the last date was (as some will have over 10 lines to their name, 150 odd employees). Really want to get to the point where will only see one line per employee and it will show the last date they submitted a unit.

  • Josephine
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    I've managed to get this formula to work within the sheet -

    =MAX(COLLECT([Date Submitted for Approval]:[Date Submitted for Approval], Name:Name, "Bob Jones"))


    But when I try and do this formula in another sheet and referring to same columns it doesnt work -

    =MAX(COLLECT({Competencies Awarded Range 4}:{Competencies Awarded Range 4}, {Competencies Awarded Range 1}:{Competencies Awarded Range 1}, "Bob Jones"))

  • Josephine
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    Figured it out -

    =MAX(COLLECT({Competencies Awarded Range 1}, {Competencies Awarded Range 2}, "Bob Jones"))

    😀😀

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
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    @Josephine

    Excellent! Glad you got it working!

    Happy to help!

    Please support the Community by marking your post with the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

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