Ability within Dynamic View to Share Admin Access to a Smartsheet Group OR Mass Share Admin Access

Caleb G

For anyone using Dynamic View with over 30 views, it gets increasingly difficult to manage Admin sharing within your views when views are pertaining to different clients, departments, areas, etc. The ability to use groups for sharing access to Dynamic Views is standard practice, but there is no group sharing for Admin access.

Managing Admin sharing within these Views would be exponentially easier if we had the ability to give a Smartsheet Group Admin access to Views. With companies that have over 50 Views, having to go back and add new Admins to each individual View is a tedious and ineffective process.

Laura McDonald

Completely agree! My team has staff who join and leave (as many companies and teams do) and we support dynamic views that have been built for various processes, departments, branches, etc. I'm currently going through almost 150 dynamic views to individually remove someone who has left our team, and add their replacement. Being able to control this through having group Admin access would've saved me approx. 2hrs of time making these updates.

Andrée Starå

https://community.smartsheet.com/discussion/comment/488786#Comment_488786

Hi @Laura McDonald & @Caleb G,

I hope you're well and safe!

What about using the Domain sharing feature? That works perfectly as long as you're assigning tasks or similar to the users.

Make sense?

Would that work/help?

I hope that helps!

Be safe, and have a fantastic day!

Best,

Andrée Starå | Smartsheet Expert Consultant & Partner / CEO @ WORK BOLD

✅ Did I help answer your question/solve the problem? Please support with💡 ⬆️ ❤️, and/or ✅ Answer. This will make it easier for others to find a solution or help answer! I appreciate it, thank you! 🙏

Caleb G

https://community.smartsheet.com/discussion/comment/488840#Comment_488840

Hi Andrée,

Thanks for the reply.

The issue is with adding users as Admins to a dynamic view, not overall sharing.

I understand that the issue is that Admins of a dynamic view must have admin or higher permissions to the source sheet/report and group sharing most likely doesn't allow for verification of that access.

Hard to believe that I submitted this almost 3 years ago now…

Andrée Starå

https://community.smartsheet.com/discussion/comment/488841#Comment_488841

Happy to (try and) help!

I misunderstood. Sorry about that!

Yes, time flies! 😉

✅ Remember! Did I help answer your question/solve the problem? Please support with💡 ⬆️ ❤️, and/or ✅ Answer. This will make it easier for others to find a solution or help answer! I appreciate it, thank you! 🙏