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I cannot update share permissions in a sheet
Hi, I have a weird scenario I can't find the answer to. I have a sheet where, for some reason, the permissions are set at the Workspace level and not the sheet level. I've never seen this before, and I can't find any documentation. My issue is that some of these users are external and should no longer have access. They're…
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Level of Permission
Hello, I have seen a few questions regarding access. However, I wanted to provide my situation and ask if there is a way to limit access or I must keep as is. I have a workspace where I have 7 different folders. Not everyone may need access to every folde. Example: Person 1 may need folder A, C, E and person 2 may need ADF…
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Are there any issues with Data Shuttle at the moment?
I have a number of Data Shuttles that update various drop down values and I noticed today that when I try to edit the Data Shuttle the option to "Update Dropdown values" is missing. I am the owner of the sheets, so that should not be the issue. but has anyone else noticed this: Also the "Sharing Options" are greyed out…
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Preventing logouts - kiosk mode?
Hi Folks, We have a SmartSheet Gantt with different views including two production views - one for our timber frame production and another for our SIP production shops. We have a dedicated kiosk computer in each of these shops with a big screen that has the view they need up on screen. Unfortunately, they often get logged…
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Sharing a Filter on the Business Plan Trial
Hi I'm trying to share a filter in a sheet in order to allow me to use that in a dashboard. I'm on the Business Plan Trial, but when creating the trial I don't see any share options. I'm the admin and tried on different browsers but no luck, is it a limitation of the trial? Thanks for any support!
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Exporting Completed Forms
I have created Smartsheet forms for clients. I want to send them their completed form in a readable format annually, to double-check the information they have provided is up to date. The only way I can think to do this is to filter the intake sheet for the client I want, then export to excel. However, this is not a…
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Table view vs grid view sharing
Hey everyone, So, with the news that Grid view is being retired later this year, I'm forcing myself to use Table view from now on. Q - I'm using a sheet as a 'backend' database. I'm then sharing only the report with users, so they can see a clean, grouped dataset. So in theory, no users should be accessing the sheet (I…
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Is there a way to bulk remove access to Dynamic View but to not take away viewing access
We have been working with Smartsheet on the new costing structure. We would like to know is there a way to bulk remove access to Dynamic Views but in a way that it does not take away access for people to view them. Is this statement correct that in order to be able to add information in a Dynamic View they would need a…
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Pause sheet sharing without having to re-share
I could not find a previously submitted request, so apologies if this is a duplicate. It would be very nice to be able to pause sheet sharing temporarily (aka Check-Out the sheet) so that updates can be made without other users logging into a work-in-progress. I manage several complex schedules and budgets, and constantly…
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Merged: Customise links within email notifications
This discussion has been merged.
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Single Row View / Single Event View
single event view.png Board View needs a true single-row detail view. The ideal experience would allow a user to click on a card and open that row as a half-screen or full-screen panel displaying all column details tied to the record. This would make it significantly easier to view, manage, and update a single event/card…
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Merged: Ability to share folders
This discussion has been merged.
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Open Link and Domain Sharing now generally available
May 7, 2026 Admins on assets are now able to streamline collaboration by sharing open links with anyone or specific domain users, making it faster than ever to provide access with just a simple URL. Open Link Sharing: * Use Open Link Sharing, OLS, to give authenticated Smartsheet users, even those outside your…
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Merged: Ability to Group or Organize Workspaces (by Client, Portfolio)
This discussion has been merged.
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Cannot add Dynamic View in WorkApp
Hi I notice from previous discussion and announcement that we should be able to add Dynamic View in WorkApp by a simple way to click the button "+ Add Pages" which should then show the option of "Dynamic View". However when I follow and try the same, it does not appear the option of adding Dynamic View from my view. I was…
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Continuously update a single cell from a regularly updating form?
Hi, I'm new to Smartsheet and was asked by a colleague if this was possible. We're tracking maintenance needs for on-site business assets that will be managed by a large group of employees. I have a sheet with each asset and their subsequent maintenance needs, plus fields for date of most recent update for each. I want to…
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Understanding Dashboard permissions
Hi all - I'm looking for some clarification around dashboard and general sheet/report permissions/sharing. Our team is looking to have a collaborative dashboard that we can use for team meetings. The widgets are a mix of reports/rich-text/images/web links, and it's all within a workspace. I wasn't planning on sharing the…
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Contributor seat type - NEW?
Is this the correct takeaway for the new seat type called Collaborator? This is AI generated, that is why I am asking for confirmation: How Contributor compares to the old Free Internal User Where they are similar Both roles were designed for active collaborators who don’t need a paid license: * Can edit existing sheets…
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Who works for USACE?
I am trying to connect with USACE employees to network and collaborate with to exchange ideas and information in order to not recreate the wheel. I work as a Realty Assistant and I have very little knowledge of how to fully utilize Smartsheet. Thanks
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Attached Files not Opening
Over the past year, we’ve had a handful of instances where an image is uploaded to a row for review using the same file type, by the same person, and with the same specs as many other uploads—but after uploading, no one can view or download it. A thumbnail preview appears, indicating the file was uploaded successfully, but…