Conditional Serial Numbering

smarterwithsmart

Hi, I'm trying to start a serial numbering sheet and having some trouble wrapping my head around how to make it work. I'd normally use the auto generated column but I only want the number sequence to increase if one of the columns has a status of Approved. Additionally, there are groupings that need to have their own separate serial number track.

It's easier to demonstrate the outcome I'm looking for than try to explain-

Thanks!

Shubham

Hi smarterwithsmart 

I hope you're doing well.  

According to your requirements you can use this formula in serial column. 

=IF(Status@row = "Approved", COUNTIFS([Base Group]$1:[Base Group]@row, [Base Group]@row, Status$1:Status@row, "Approved")) 

 

If you need Unique serial numbers so try this one  

=IF(Status@row = "Approved", [Base Group]@row + "-" + Serial@row, "") 

For this you must create a new column & use this formula in the new column. 

I hope this will help you, Have a Good Day. 

Thanks  

Shubham Umale, Smartsheet Engineer, Ignatiuz Software

smarterwithsmart

https://community.smartsheet.com/discussion/comment/351507#Comment_351507

Hi Shubham,

Thanks, that worked. Only minor issue is the formula can't be used as a column formula.

Thanks again

Shubham

Hi smarterwithsmart

yes we can't convert this to column formula, we have to drag manually.

Thanks

Shubham Umale, Smartsheet Engineer, Ignatiuz Software