Conditional Serial Numbering

smarterwithsmart

smarterwithsmart ✭✭✭✭

11/16/22 in Formulas and Functions

Hi, I'm trying to start a serial numbering sheet and having some trouble wrapping my head around how to make it work. I'd normally use the auto generated column but I only want the number sequence to increase if one of the columns has a status of Approved. Additionally, there are groupings that need to have their own separate serial number track.

It's easier to demonstrate the outcome I'm looking for than try to explain-

Thanks!

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Answers

Shubham ✭✭✭✭

11/17/22

Hi smarterwithsmart
I hope you're doing well.
According to your requirements you can use this formula in serial column.
=IF(Status@row = "Approved", COUNTIFS([Base Group]$1:[Base Group]@row, [Base Group]@row, Status$1:Status@row, "Approved"))

If you need Unique serial numbers so try this one
=IF(Status@row = "Approved", [Base Group]@row + "-" + Serial@row, "")
For this you must create a new column & use this formula in the new column.

I hope this will help you, Have a Good Day.
Thanks
Shubham Umale, Smartsheet Engineer, Ignatiuz Software

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smarterwithsmart ✭✭✭✭

11/17/22

https://community.smartsheet.com/discussion/comment/351507#Comment_351507

Hi Shubham,

Thanks, that worked. Only minor issue is the formula can't be used as a column formula.

Thanks again

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Shubham ✭✭✭✭

11/18/22

Hi smarterwithsmart
yes we can't convert this to column formula, we have to drag manually.

Thanks
Shubham Umale, Smartsheet Engineer, Ignatiuz Software

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