Automatically updating a super sheet?

JESS TRINDLE

I am new to smart sheets and have been tasked with creating a master schedule for our teams. I am working with two different teams on a project and each team has its own schedule. Is there a way that I can set up the team schedules to automatically feed into a super sheet?

Ideally, I would like them to identify if an item on the schedule is a key event and then have all of the key events feed into the master schedule. I've tried to hyperlink cells but I don't want to have to constantly update the super sheet with hyperlinks.

Andrée Starå

Hi @JESS TRINDLE

I hope you're well and safe!

Have you explored using a Report instead?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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JESS TRINDLE

Hey!

I have not explored using a report instead. I am not familiar with reports. Also would a report be able to continually update the master sheet as each group add items to their schedules?

Andrée Starå

@JESS TRINDLE

A Report is basically another view of one or more sheets, so that would be the master instead.

Make sense?

Would that work?

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JESS TRINDLE

So if I used the report I could just pull the items that are marked as "Key events" from each schedule and then those items can be combined into one master schedule?

Andrée Starå

@JESS TRINDLE

Yes, exactly!

JESS TRINDLE

ah ok! That makes sense, Thank you for pointing me in the right direction! Is there a way to set up a report so it updates automatically?

Andrée Starå

@JESS TRINDLE

Yes, you can set the report to look at specific sheets or workspace(s) and set the criteria to look for the key events, and then it will automatically be updated.

More info.

Reports | Smartsheet Learning Center

https://help.smartsheet.com/learning-track/smartsheet-intermediate/reports

Learn more about Smartsheet reports.

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