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How did you onboard your team to Smartsheet? What best practices did you use? Share some thoughts here and also at Engage!
When I onboard with a new group, I try to setup a testing sheet to which I invite the new users during the presentation. They can then interact with the sheet in live time. I try to make it fun by creating silly status (you are now set to unicorn status) categories while editing functionality as they watch. I think it helps retain the information while keeping the interaction fun.
Generally for key users I have 2 trainings on separate days. The first training we go over standard functionality(read smartsheet heirarchy), navigation, and smartsheet basics. The second day we go through formulas, different types of sheets, company rules, and I have a problem that I ask each key user to solve that involves them using formulas, reports, dashboards and forms, and I give them ~ 1.5 hours to develop the solution inside of the program while I help out.
i've also developed some quizzes using forms that I used to ask the class as a whole, but I haven't updated those in a while.
We have a custom Help screen, where I point users to "Getting Started" videos and recommended Learning Tracks. I have also taught and recorded Lunch & Learns covering formulas, reports, metrics sheets, dashboards, and other topics, and I point them to those videos.
The Smartsheet online training videos are really good - that's how I learned! I let my users know that once they're up and running, I do have "Office Hours" to help with any specific issues, but they need to start with the online videos.
Most of my users are collaborators and do not have a license. Any training recommendation for collaborators only?
I recommend the Collaborator Quick Start Guide. It offers a great high level overview with links to relevant topics and a handy 18 minute webinar at the end that visually covers all of the free user capabilities.
https://www.smartsheet.com/getting-started-collaborator
Unfortunately I was given access and no instruction. That was six months ago and just found this page today. Thank you to those who provide training for your employees.
I gave a quick 15 minute "Smartsheet for Dummies" workshop. I showed all the non licensed users all the basics including:
Because our smartsheet usage varies, I offer to pull up with any team member who would like a step by step but I have also created training videos and during team meetings I have been invited to I show them a high-level overview.
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I have an automation that has a condition where I am looking at the column "LEA Interco Supporting Site(s)" and trying to find columns that have the value "Fort Loramie" in them. This works well when "Fort Loramie" is the first item listed in the cell, but it doesn't work when "Fort Loramie" is the second or third value in…
Have any of you created a Smartsheet that would show the savings for a project by the month? In other words, if I saved $1200 annually and the project ended in say March, then the savings would go $120 per month, Mar 2025-Feb 2026. I have done it on Excel sheets manually, but I think there should be a way to do it with…
