Set up notification to notify me of any changes except those I make myself

christy.thompson106676 · 02/03/21

Hi - is there a way to set up a notification so it will send me a notification if anyone other than myself makes an update to the sheet? Was thinking this could be achieved by creating a condition where Modified By does not equal myself, but I don't see where you can incorporate Modified By in the set up. This would be very helpful b/c I will be making 95% of the updates to a project plan and don't need a notification on anything I change but do need to know about any changes made by other users.

Thank you!

Bassam Khalil · 02/03/21

Hi @christy.thompson106676

Hope you are fine, yes you have the solution as you mentioned, you add the system column "Modified By" then you create a workflow with condition that alert when the modifier is not equal to yourself. check the following screenshot.

Andrée Starå · 02/03/21

Hi @christy.thompson106676

Make sure that you've added the Modified by System column and then add that as a condition and is not one of, and your email address.

Did that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

Bassam Khalil · 02/03/21

Hi @christy.thompson106676

Hope you are fine, yes you have the solution as you mentioned, you add the system column "Modified By" then you create a workflow with condition that alert when the modifier is not equal to yourself. check the following screenshot.

Andrée Starå · 02/03/21

Hi @christy.thompson106676

Make sure that you've added the Modified by System column and then add that as a condition and is not one of, and your email address.

Did that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

christy.thompson106676 · 02/03/21

Thank you Bassam and Andrée - I was missing the piece to add Modified By to my sheet first! I just assume it would be available to use for that condition since it is a system generated field. I have added it to my sheet and as a condition for the notification. Thank you so much!!

Bassam Khalil · 02/04/21

At your service any time @christy.thompson106676

Jef Snyders · 05/09/23

https://community.smartsheet.com/discussion/comment/277945#Comment_277945

Hi Bassam,

I have a comparable question: I have set up a project plan where each project step is 'assigned to' one or more people. I have set up a workflow where they receive notifications if changes to 'their' (if assigned to that row) have been done. I would like to avoid that people receive notifications of changes that they made themselves. So they should only receive notifications that other people did on 'their' (assigned to) row.

How do we need to do this?

Genevieve P. · 05/11/23

Hi @Jef Snyders

They can choose this in their own personal settings:

Cheers,

Genevieve

Jef Snyders · 05/12/23

Hi @Genevieve P. , thanks for your answer!

Is this both applicable for Smartsheet notifications and email notifications?

Genevieve P. · 05/12/23

Hi @Jef Snyders

Yes: if your collaborators choose to de-select this option in their personal settings, then when they make a change on a row that would normally be the cause of a workflow trigger, then that specific alert will not show in their email or in the in-app notifications.

Cheers,

Genevieve

Jef Snyders · 05/12/23

Thanks so much for the answer! :)

Set up notification to notify me of any changes except those I make myself

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