The new unified share button is now live for all customers!

elektra_h · 05/15/24

Hi Community,

We're excited to share that all customers now have access to the new streamlined share UI experience that prioritizes one primary Share button in Smartsheet. Our goal with the redesign of the sharing experience was to help drive collaboration and make it easier to share your work. We have updated the primary share CTA in sheets to be easier to find, and we’ve made it easier to share full solutions instead of individual sheets and reports when appropriate.

Specifically, we are:

We are introducing a drop-down menu under the share button. If the user is shared to both the workspace and the asset, they can select and share either the whole workspace or just the specific asset.
We are removing the share button in the solution panel.
We are removing the share to workspace button currently in the share modal.

All users are eligible to use the capability

Click the sharing icon in the upper right hand corner to experience the new sharing interface

If you have any questions about sharing please check out our updated help article.

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Cheers to collaboration and transparency and our new enhanced sharing experience!

Elektra Helde | She/Her | Product Marketing

Darla Brown · 05/16/24

This has made my life so much easier! Forces my team to think before sharing everything. Love this new design!

jsmoses3 · 05/16/24

This is a potential problem for us because a team member creating a sheet to share with non-team members, may inadvertently select workspace instead of sheet, and provide access to areas of our system that should not be accessible by non-team members. Is there an option to revert back to the previous way of sharing a sheet, only?

Julie Becker · 05/22/24

UGH, why did this ongoing security issue for many of us get released with the ability for all users to share anything as a sheet or workspace without your Software Engineers reviewing the countless number of discussions in your forums on many other topics complaining about this power feature being given to all users on the account?

I now have to downgrade all of my staff and move most of our documents that shouldn't be shared to anyone outside the approved list to a secure folder all because you guys are trigger happy to release features without thinking about the consequences that have been brought to your attention too many times.

So thank you for the new work you have created for me. 🤬

Erin Horiuchi Green · 05/23/24

@Julie Becker Do you have an in-house Developer that can program that reshuffling of folders, artifacts and permissions?

FYI…Smartsheet API does lack the ability to take some action and Developer can identify via the Smartsheet SDK resource.

Julie Becker · 05/23/24

Hi @Erin Horiuchi Green - we should have a team that oversees this program, but sadly its just me doing it all.

https://community.smartsheet.com/discussion/comment/437485#Comment_437485

The new unified share button is now live for all customers!

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