Make a checkbox that is used on 2 sheets show the same value.
I have a checkbox called "Pause" that is located on a sheet called "Schedule Sheet" that needs to be the checked/unchecked based on a "Pause" checkbox located on a sheet called "Periscope Request Tracker". if the checkbox is checked on the Periscope Request tracker then I need the checkbox to be checked on the Schedule sheet and vis-a-versa. The formula I am trying to use is:
=ISBOOLEAN(COUNTIFS({Schedule Sheet Range 2}, [Task Name]@row, {Periscope Request Tracker Range 1}, <>1))
and does not work correctly. Unsure what I need to make the checkboxes work together.
Best Answers
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Got it, thanks! Is [Task Name] the unique value you would be matching on in both sheets?
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HI Sarah, that worked! Thanks for the idea! 👏🙌
Answers
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Can you please clarify whether there will only ever be one cell checked/unchecked on each sheet or will you have multiple rows that could be checked/unchecked and matched up across the sheets? If it's just one cell, why not use a direct cell link instead of a formula?
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Hi Sarah,
I am updating multiple rows across the sheet. so the formula will be a column formula.
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Got it, thanks! Is [Task Name] the unique value you would be matching on in both sheets?
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It is.
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If you have access to the Data Mesh premium app, you can use that to sync the checkboxes.
If you don't have access to it, then give the INDEX/MATCH function a try. Create a helper column in each sheet to return the checkbox value from the other sheet like so:
in schedule:
=INDEX({checkbox column from tracker},MATCH([Task Name]@row,{task name column from tracker},0))
in tracker:
=INDEX({checkbox column from schedule},MATCH([Task Name]@row,{task name column from schedule},0))
This will look for a match to the task name in the other sheet and return the associated checkbox value.
From there, you'll create an Automation in each sheet to check/uncheck the checkbox based changes to the value of the MATCH/INDEX result. For instance, if Task A in the tracker changes to 'checked' then the INDEX/MATCH value on the schedule will update to checked so you can have an automation that listens for changes to the INDEX/MATCH helper column and either checks or unchecks the box in the schedule based on a condition.
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HI Sarah, that worked! Thanks for the idea! 👏🙌
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