Tracking boxes checked per user per day?

Mason Granato

Is there any formula I could use that would track the number of boxes checked by individual users for a specific day? I know I can generate this data in a report, but I'd like to create a formula so I could build around it. 

Chris McKay

Hi Mason,

Unfortunately, there are a number of areas where I can see issues with what you're trying to do.

Smartsheet will only record dates in one of 2 system columns, Created and Modified.

Created will record a time/date stamp when the row is created. Modified will do the same, however, this value will be updated whenever the row is changed. This can be anything in the row including formulas updating values (e.g. =TODAY() calculating dates).

So using Modified to record the date an event occurs is unreliable as the Modified date may change on a subsequent date even though the event is not related to checking a box.

You could get around it by creating a control column that checks for conditions in the row (e.g. all boxes checked) and then Locks the Row (via the Alerts & Actions menu. But this would also mean that no other changes could be made to the row.

But this still would not get around the other key issue. As the Modified date applies to the whole row, you cannot record multiple dates for multiple checkboxes on the same row.

I know I haven't really answered your question though, so apologies for the long winded explanation.

Kind regards,

Chris McKay