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Duplicates

Sjjensen91

How do i create a formula that shows there are duplicates.

I would like it to have a check box in a column showing that "Sarah Jensen" has duplicate expense submission based off Consultant Name, Date of Receipt,Total Expense.

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Comments

sean59916

Hi,

Here is how I worked this request -

added a helper column to concatenate the fields that you are looking to compare, i.e. =[Consultant Name]@row + [Date of Receipt]@row + [Total Expense]@row
added a checkbox with the following formula =IF([Consultant Name]@row = "", "", IF(COUNTIF(Helper:Helper, Helper@row) > 1, 1, 0))
Hide the helper column

See the screenshot - I hope this helps?

Sean

Paul Newcome

You could skip the helper column and just include the additional column criteria in a COUNTIFS instead of a COUNTIF.

=COUNTIFS([Consultant Name]:[Consultant Name], [Consultant Name]@row, [Date of Receipt]:[Date of Receipt], [Date of Receipt]@row, [Total Expense]:[Total Expense], [Total Expense]@row)

This will count how many rows have the same data in those 3 columns as the row the formula is currently sitting on. In your screenshot, going down the rows it would populate

We can then leverage that result in an IF statement to check your box if there are any rows that have a number higher than 1 meaning there is more than one row with matching data.

=IF(COUNTIFS(..........) > 1, 1, 0)

So the finalized formula in the checkbox column would look something like this...

=IF(COUNTIFS([Consultant Name]:[Consultant Name], [Consultant Name]@row, [Date of Receipt]:[Date of Receipt], [Date of Receipt]@row, [Total Expense]:[Total Expense], [Total Expense]@row) > 1, 1, 0)

sean59916

Good job Paul.

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