grant permission to view or edit individual sheets but not entire workspace -is that possible?

dizzy_brain

I run a science research lab with many projects and a handful of staff/students. I want to have a workspace for each project. Inside of each project I want to have multiple sheets, some related to activities and some to financials, and maybe a report or two. I want to give relevant users permissions to view or edit relevant sheets (e.g. activities sheet) within a workspace, but not all sheets (e.g. financials). For example, Jane and John should have permission to view and edit entire workspace for Project_Dopamine, but Bob should only see and edit the sheet Dopamine_experiment1, but not Dopamine_finances sheet (both are inside workspace Project_Dopamine). Is this possible? If not, how should I structure this to make it as streamlined as possible? (I really like the idea of workspace=project but I want to have differential permissions). Thanks!

Andrée Starå

Hi @dizzy_brain

I hope you're well and safe!

Yes, you can share individual assets in the Workspace with specific permissions.

https://help.smartsheet.com/articles/520104-share-sheets-reports-dashboards

Would that work?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Matteafelicita

Hey I tried to follow this process and the users that I shared the sheet with, within the workspace, have access to other sheets within that workspace that I did not share with them.

Additionally, within a workspace, I removed a users access from the single sheet, and it instead took away their access from all the sheets within the workspace.

Appreciate any insight!

Mattea