Default view card or calendar for Teams integration

Danielle O'Connell

Hi there,

I attempted to see if there was a solution for this out there, but no such luck. Hoping this group may be able to help...

I recently integrated some sheets to a Microsoft Teams channel. The sheets in question when shared in Smartsheet are Card view or Calendar view rather than the standard grid. When integrating to Teams (both sharing and publishing) it will default to the grid view. While the user may switch it over to calendar in Teams, I want to default to this view as an example. I have many end users in the Teams channel that will view this extra step as a blocker to leveraging the solution.

Any tips?

Genevieve P.

Hi @Danielle O'Connell

Have you set up the default view within the Smartsheet application to be Card or Grid?

For your Published sheets, this can be found at the bottom of the publish window:

See: Publish a Sheet, Report, or Dashboard

Cheers,

Genevieve

Whitney Martin

I have the opposite problem. I set my Publishing Options and Default View to Calendar, but it only displays in Grid view in Teams. Is there a way to change the view within Teams? How can I set the my Smartsheet tab in Teams to access the sheet in Smartsheet by clicking on it within Teams?

ratcvr

I have same problem. Is there any way to add a smartsheet in MS team channel in calender view. it always shows in grid view, even after setting the default view as Calender.

toddM

Ha there seems to be a way! First setup your publishing defaults in Smartsheet. Then when you go to Teams to add the tab, instead of using the default "Share" dropdown, change it to "Publish."

ErinA

I'm still having the same issue where my tab in Teams shows the Smartsheet file in grid view only. I have the default set properly so when I open it up in Smartsheet it opens in the Timeline view, which is what I want. And I added the tab to Teams - published - trying both read only and allowing access, and it still opens in grid view. Any updated suggestions?

Genevieve P.

Hi @ErinA

It's great to see you're enjoying the new Timeline view!

Currently there isn't a way to have a published URL for a sheet set to Timeline as the default / first view. Please add your vote and comment to this related Ideas thread: Allow to publish Timeline View as default view

Cheers,
Genevieve

ErinA

Thank you for quickly responding! I left a comment in the thread you shared. Hoping this feature gets added soon!

Another question - is there a way to send a task reminder, or even multiple reminders - to whoever is assigned to it but have that reminder or notification come through Teams?

Genevieve P.

Hi @ErinA

Yes! This is something that the user themselves would need to set up as a preference for how they're notified regarding all alerts from any workflow.

Here's more information: Receive Smartsheet notifications in Microsoft Teams | Smartsheet Learning Center

As the workflow builder, you would still send the alert to that contact (so it would send in an email as well), but the user themselves can configure their settings to see that in Teams, too.

Cheers,
Genevieve

ErinA

Thanks again! I believe I figured out how to get a notification directed to our Teams chat. Is there a way to @mention a specific person within that workflow that is directing the notification to Teams?

Genevieve P.

Hi @ErinA

If you're sending this to a Channel (versus individual), there currently isn't a way to include an @mention along with the notification.

Cheers!
Genevieve